Senior Office Administrator — Finance & Real Estate Hub

CareerNerds, LLC; New York (NY); Hybrid; USD 135,000 - 165,000; Full time

Benefits offered by this job

Fully employer-paid benefits (medical,

Dental, vision, 401(k))

20 days PTO + 10 paid holidays

Job summary

CareerNerds, LLC client is a leading $3B AUM investment firm seeking a polished Junior Office Administrator to support the New York office. The role is based in Midtown Manhattan with four days in-office and occasional travel to Stamford, CT, reporting to the office manager and assisting senior leadership.

You will handle phones, calendars, travel, records, and office operations while maintaining confidentiality of sensitive financial information.

Qualifications

• College degree required.
• 5+ years of administrative or office experience in financial services or similar.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Answer and direct incoming calls and greet clients and visitors.
• Schedule meetings, maintain calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Data entry and maintaining electronic and paper records.
• Process mail and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Prepare presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports.
• Ensure office equipment functions properly and arrange maintenance.
• Maintain confidentiality of sensitive financial and client information.
• Provide general administrative support to executives, financial advisors, and staff.

Skills

Administrative experience

Communication skills

Organizational skills

Customer service

Attention to detail

Education

College degree

Tools

Microsoft Office

Document management systems

Job description

CareerNerds, LLC client is a leading $3B AUM investment firm seeking a polished Junior Office Administrator to support the New York office. The role is based in Midtown Manhattan with four days in-office and occasional travel to Stamford, CT, reporting to the office manager and assisting senior leadership.

You will handle phones, calendars, travel, records, and office operations while maintaining confidentiality of sensitive financial information.