Executive Office Manager & Operations Lead

HKS Inc; Salt Lake City (UT); On-site; USD 60,000 - 75,000; Full time

Job summary

HKS Inc in Salt Lake City seeks an experienced Office Manager/Executive Assistant to support teams with scheduling, travel, meeting prep, and confidential administration. The role also includes onboarding, back-up reception, and liaising with IT and facilities.

The ideal candidate has 8+ years of related experience and is proficient in MS Office (Outlook, Word, Excel, PowerPoint, Teams) and Adobe InDesign/Illustrator to create/edits graphics and presentations.

Qualifications

• High school education; college level preferred.
• Typically 8+ years of related experience.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Knowledge of Adobe InDesign and Illustrator for graphic materials.

Responsibilities

• Provides administrative support to teams for confidential material.
• Prepares meeting agendas, sets up/cleans up meetings, and takes minutes as needed.
• Schedules travel, conferences and interviews; answers phones and processes expenses.
• Oversees office environment, supplies, and acts as HR touchpoint for onboarding.

Skills

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Time management

Administrative support

Education

High school diploma

College level preferred

Tools

Adobe InDesign

Adobe Illustrator

Job description

HKS Inc in Salt Lake City seeks an experienced Office Manager/Executive Assistant to support teams with scheduling, travel, meeting prep, and confidential administration. The role also includes onboarding, back-up reception, and liaising with IT and facilities.

The ideal candidate has 8+ years of related experience and is proficient in MS Office (Outlook, Word, Excel, PowerPoint, Teams) and Adobe InDesign/Illustrator to create/edits graphics and presentations.