Office Coordinator/Sr. Administrative Assistant

HKS Inc; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

HKS Inc is seeking an Office Coordinator/Sr. Administrative Assistant to support our Phoenix office. You will manage calendars, coordinate meetings and travel, answer phones, process expenses, and assist in onboarding and HR touchpoints.

The role requires strong organization, discretion, and the ability to work with multiple teams including Marketing and IT. The ideal candidate has 5+ years of related experience, proficiency in MS Office and Adobe tools, and a proactive, collaborative attitude

Qualifications

• High school diploma required; college level preferred.
• Experience with MS Office Suite and calendar management.
• Experience supporting multiple teams and coordinating meetings.
• Excellent communication and confidentiality skills.

Responsibilities

• Prepare meeting agendas and assist with setup/cleanup, including meals.
• Schedule meetings, travel, conferences, and interviews.
• Answer phones, distribute mail, and process expense reimbursements.
• Provide desktop publishing for reports and presentations.
• Support Marketing and others with administrative tasks; cover reception as needed.
• Coordinate with IT and facilities for office needs and security services.

Skills

Strong interpersonal skills

Clear written and verbal communication

Teamwork

Problem solving

Multi-tasking

Education

High school diploma

College level preferred

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Salesforce

Teams

Adobe InDesign

Adobe Illustrator

Bluebeam

Job description

## Office Coordinator/Sr. Administrative AssistantApply: Phoenix: Full time: Posted 2 Days Ago: 2026-03792**Overview:**Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.**Responsibilities:*** Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed* Schedules and organizes activities such as meetings, travel, conferences and interviews* Answers phones, distributes mail and processes expense reimbursement for assigned staff* Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations* Supports other teams, such as Marketing, with various administrative tasks* Provides coverage for reception on a regular basis* Monitors office supplies inventory and places orders* Reconciles office credit card charges* Assists in relationships with building management and facility vendors, including cleaning and security services* Coordinates and plans office activities, such as parties and celebrations* Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires* Coordinates with the Information Technology team with regards to office technology needs* Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitors and clients* Responsible for opening the office each morning**Qualifications:*** High school education; college level preferred* Typically with 5+ years of related experience* Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint, Salesforce, and Teams* Knowledge of Adobe software, including InDesign and Illustrator, to create and edit graphic materials and presentations preferred* General knowledge of Bluebeam software preferred* Strong interpersonal skills and the ability to interact with all levels of staff* Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics* Ability to communicate in a clear, concise, and professional manner both verbally and in writing* Ability to proactively problem-solve and collaborate on innovative solutions* Ability to work in a team environment* Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice* Ability to work on multiple projects at the same time* Ability to effectively meet deadlines at expected quality If you currently work for HKS, please submit your application via the **Internal Careers Portal**.HKS is an EEO/AA Employer: M/F/Disabled/Veteran