Office Operations & Admin Lead

HKS INC; Salt Lake City (UT); On-site; USD 60,000 - 85,000; Full time

Job summary

HKS Inc. is seeking an experienced administrative professional to support our Utah office. You will manage confidential materials, coordinate meetings, travel, and events, and assist with marketing materials and onboarding processes.

The role requires strong organizational skills and the ability to work with staff at all levels. Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with Adobe InDesign/Illustrator are preferred.

Qualifications

• High school diploma or equivalent.
• Experience with MS Office and Adobe Creative Suite is preferred.
• Excellent communication and organizational skills.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Provide comprehensive administrative support to teams for confidential materials.
• Prepare meeting agendas and assist with setup, including arranging meals and minutes.
• Schedule meetings, travel, conferences and interviews.
• Answer phones, distribute mail, and process expenses for staff.
• Perform desktop publishing for reports, presentations and correspondence.
• Assist Marketing with development and production of marketing materials.
• Provide backup reception coverage as needed.
• Train staff in administrative tasks and office duties.

Skills

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Interpersonal skills

Communication skills

Education

High school education

College level preferred

Tools

Adobe InDesign

Adobe Illustrator

Job description

HKS Inc. is seeking an experienced administrative professional to support our Utah office. You will manage confidential materials, coordinate meetings, travel, and events, and assist with marketing materials and onboarding processes.

The role requires strong organizational skills and the ability to work with staff at all levels. Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with Adobe InDesign/Illustrator are preferred.