Senior Neurology Admin & Programs Lead (Hybrid)

University of Texas at Austin; Austin (TX); Hybrid; USD 51,000 - 62,000; Full time

Job summary

The University of Texas at Austin’s Dell Medical School seeks a Senior Administrative Program Coordinator to provide high-level administrative and operational support for Neurology and Neurosurgery activities. The role is based on-site at HDB with 2-3 on-site days per week and occasional remote work.

The position coordinates Neurology Grand Rounds, faculty evaluations, UME clerkships, and departmental events, collaborating with faculty, leadership, residents, students, and staff to ensure timely

Qualifications

• Bachelor's degree and five years of experience coordinating or administering a program; or a master's degree and three years of applicable experience.
• Proficiency with Microsoft Office Suite and excellent data management and analysis skills.
• Excellent organizational and time-management skills.
• Calendar management experience.
• Professional demeanor with excellent oral and written communication skills and demonstrated ability to communicate effectively with all levels of management and respond to faculty and staff tactfully, clearly, and concisely.

Responsibilities

• Coordinate and manage the weekly Neurology Grand Rounds seminar from September through July.
• Schedule and coordinate speakers, including outside guest speakers.
• Coordinate Continuing Medical Education (CME) activities associated with Grand Rounds.
• Collaborate with Graduate Medical Education (GME) directors and coordinators.
• Attend GME Committee meetings as required.
• Cross-train with the Neurosurgery counterpart to provide operational redundancy and coverage as needed.
• Co-facilitate faculty affairs activities for Neurology and Neurosurgery.
• Support annual faculty evaluation processes.
• Coordinate and support promotion and tenure activities.
• Partner with departmental faculty and leadership to ensure timely completion of faculty affairs activities.
• Co-facilitate the Neurology and Neurosurgery Undergraduate Medical Education (UME) Clerkship program.
• Work closely with UME-affiliated faculty and UME directors in Neurology and Neurosurgery.
• Coordinate administrative and operational activities supporting the clerkship program.
• Co-facilitate annual departmental events for faculty, residents, and students across Neurology and Neurosurgery.
• Support events including Resident Research Evening, Resident Graduation, and special guest speakers for residents and medical students.

Skills

Organization

Calendar management

Microsoft Office

Data management

Communication

Team collaboration

Education

Bachelor's degree + 5 years

Master's degree + 3 years

Tools

Microsoft Office Suite

Job description

The University of Texas at Austin’s Dell Medical School seeks a Senior Administrative Program Coordinator to provide high-level administrative and operational support for Neurology and Neurosurgery activities. The role is based on-site at HDB with 2-3 on-site days per week and occasional remote work.

The position coordinates Neurology Grand Rounds, faculty evaluations, UME clerkships, and departmental events, collaborating with faculty, leadership, residents, students, and staff to ensure timely