Senior Multi-State Payroll Specialist

Moffatt & Nichol; Baton Rouge (LA); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Health insurance

HSA match

Wellness program

PTO 15–25 days

Paid holidays

401(k) match

Life insurance

Tuition reimbursement

Training programs

Pet insurance

Job summary

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team in the United States. This role will implement, maintain, and review multi-state payrolls with independence and ensure compliance with tax filings, 401(k) reporting, and audits.

The ideal candidate has a bachelor’s degree in a related field, 4–7+ years of experience, CPP preferred, and strong experience with ADP Workforce Now, WorkDay, BST Global, and advanced Excel.

Qualifications

• Bachelor's degree in accounting, finance, business, or a related field.
• Typically 4 to 7+ years of experience.
• Certified Payroll Professional (CPP); preferred.
• Strong command of ADP Workforce Now, WorkDay, and BST Global, including system configuration and reporting; required.
• Advanced Excel skills; required.
• Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll; required.
• All new hires will pass a pre-employment background check per NIST 800-171.
• Employment is contingent on the legal ability to work in the U.S. and to present required documentation.

Responsibilities

• Manage end-to-end payroll processing for multi-state employees, ensuring accuracy and timeliness.
• Review and approve payroll calculations, including earnings, deductions, bonuses, and overtime.
• Ensure compliance with federal, state, and local tax laws and wage regulations.
• Maintain accurate payroll records in line with policy and audits.
• Oversee payroll system setup and maintenance, including pay/deduction codes and earnings types.
• Oversee timekeeping and timesheet management within the ERP system.
• Prepare and reconcile payroll reports before and after processing.
• Administer 401(k) plan deductions and annual reporting; coordinate with plan administrators.
• Monitor and reconcile benefit and 401(k) contributions.
• Reconcile payroll with shadow invoices and ensure proper funding.
• Lead payroll-related projects or system implementations.
• Collaborate with auditors during payroll audits.
• Audit timekeeping data; ensure accurate PTO/FMLA and leave balances.
• Assist with year-end activities including W-2 and bonus processing.
• Prepare monthly and quarterly state BLS reports.

Skills

Analytical thinking

Communication

Conflict management

Detail orientation

Education

Bachelor's degree in accounting, finance, business, or related field

Tools

ADP Workforce Now

WorkDay

BST Global

Job description

Moffatt & Nichol is seeking a Payroll Coordinator to join our payroll team in the United States. This role will implement, maintain, and review multi-state payrolls with independence and ensure compliance with tax filings, 401(k) reporting, and audits.

The ideal candidate has a bachelor’s degree in a related field, 4–7+ years of experience, CPP preferred, and strong experience with ADP Workforce Now, WorkDay, BST Global, and advanced Excel.