Senior Multi-State Payroll Specialist

Moffatt & Nichol; Town Center (TX); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

401(k) match

Paid time off

Wellness program

Education assistance

Job summary

Moffatt & Nichol, a leader in waterfront infrastructure, seeks a Payroll Coordinator to manage complex multi-state payrolls and ensure compliance across federal, state, and local tax rules. You will own 401(k) reporting, audits, and payroll system configuration, collaborating with HR and finance in a global firm.

The role requires 4–7+ years of payroll experience, CPP preferred, and advanced Excel skills. Experience with ADP Workforce Now, WorkDay, and BST Global is expected.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Typically 4 to 7+ years of payroll experience.
• Certified Payroll Professional (CPP) preferred.
• Strong command of ADP Workforce Now, Workday, and BST Global, including system configuration and reporting; required
• Advanced Excel skills; required
• Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll; required
• All new hires will be required to successfully complete and pass a pre-employment background check

Responsibilities

• Manage end-to-end payroll processing for multi-state or multi-country employees, ensuring accuracy and timeliness.
• Review and approve payroll calculations, including earnings, deductions, bonuses, and overtime.
• Ensure compliance with federal, state, and local tax laws and wage regulations.
• Maintain accurate payroll records in accordance with company policies and audit requirements.
• Oversee payroll system setup and maintenance, including configuration of pay codes, deduction codes, and earnings types.
• Oversee timekeeping and timesheet management within the ERP system, ensuring accurate capture of hours, leave, benefit hours, and project allocations.
• Prepare and reconcile payroll reports before and after processing.
• Administer 401(k) plan deductions, employer matching contributions, and annual limit compliance.
• Monitor and reconcile benefit and 401(k) contributions to ensure accurate funding and reporting.
• Oversee payroll disbursements and system updates; serve as escalation point for inquiries.

Skills

End-to-end payroll

Multi-state payroll

Payroll compliance

Audits

Analytical skills

Communication

Education

Bachelor's degree in accounting or finance

Tools

ADP Workforce Now

WorkDay

BST Global

Excel

Job description

Moffatt & Nichol, a leader in waterfront infrastructure, seeks a Payroll Coordinator to manage complex multi-state payrolls and ensure compliance across federal, state, and local tax rules. You will own 401(k) reporting, audits, and payroll system configuration, collaborating with HR and finance in a global firm.

The role requires 4–7+ years of payroll experience, CPP preferred, and advanced Excel skills. Experience with ADP Workforce Now, WorkDay, and BST Global is expected.