Senior Meetings Operations Specialist (Hybrid)

Endocrine; Washington (District of Columbia); Hybrid; USD 57,000 - 67,000; Full time

Benefits offered by this job

Hybrid work environment

Downtown DC location

Metro access

Job summary

The Endocrine Society in Washington, DC is seeking a Senior Specialist, Meetings to coordinate logistics across the meetings portfolio. You will manage vendors, budgets, schedules, and onsite execution within approved plans, supporting governance, education programs, and travel logistics.

Ideal candidates bring 3–5 years of meeting operations experience, strong Microsoft 365 skills, and a track record of coordinating multi-vendor events with attention to detail and customer service orientation.

Qualifications

• Bachelor's degree and 3–5 years of meeting or event planning experience.
• Experience supporting large conventions or multi-vendor events preferred.
• Experience coordinating vendors, budgets, schedules, and onsite logistics.
• Experience coordinating RFPs and reviewing vendor proposals preferred.
• Familiarity with registration, housing, event management, or related databases preferred.
• Proficiency in Microsoft 365 and ability to prepare operational reports.

Responsibilities

• Coordinate temporary staffing, vendor sourcing, staffing plans, and onsite schedules.
• Manage transportation, hotel shuttle schedules, and VIP travel as needed.
• Coordinate AV, housing, catering, and event space with vendors and staff.
• Track budgets, expenses, and prepare reports for the Senior Director.
• Lead signage workstreams and ensure accurate content lists and manifests.
• Monitor service delivery and escalate issues affecting safety or budgets.

Skills

Vendor coordination

Budget tracking

Onsite logistics

RFP coordination

Stakeholder management

Communication skills

Education

Bachelor's degree

Tools

Microsoft 365

Excel

Outlook

Word

PowerPoint

Job description

The Endocrine Society in Washington, DC is seeking a Senior Specialist, Meetings to coordinate logistics across the meetings portfolio. You will manage vendors, budgets, schedules, and onsite execution within approved plans, supporting governance, education programs, and travel logistics.

Ideal candidates bring 3–5 years of meeting operations experience, strong Microsoft 365 skills, and a track record of coordinating multi-vendor events with attention to detail and customer service orientation.