Senior Meetings Operations Lead

Endocrine; Washington (District of Columbia); Hybride; USD 57 000 - 67 000; Plein temps

Résumé du poste

The Endocrine Society in Washington, DC, seeks a Senior Specialist, Meetings to coordinate logistical workstreams across our meetings portfolio. You will manage vendors, budgets, schedules, and onsite logistics, escalating significant issues to the Senior Director, Meetings & Education.

You’ll support governance meetings, educational programs, and travel services, with a strong emphasis on cross‑functional collaboration and responsive service to stakeholders.

Qualifications

• Bachelor’s degree and 3–5 years experience in meeting or event planning.
• Experience with large conventions or multi-vendor events preferred.
• Experience coordinating vendors, budgets, schedules, and onsite logistics independently.
• Experience coordinating RFPs and vendor proposals; support contracting processes.
• Familiarity with registration, housing, event management databases preferred.
• Proficiency in Microsoft 365, including Outlook, Word, PowerPoint, and Excel; ability to use Excel to track expenses, reconcile data, and prepare operational reports.
• Strong written and verbal communication, organization, follow-through, and customer service skills.
• Ability to prioritize multiple workstreams, meet deadlines, and work independently within established policies.
• Sound judgment in resolving operational issues and escalation when needed.
• Ability to collaborate with staff, volunteers, vendors, and stakeholders.
• Ability to prepare and maintain operational reports, event data, budget tracking, manifests, and project documentation.

Responsabilités

• Coordinates temporary staffing, vendor sourcing, staffing plans, and onsite schedules.
• Manages transportation, shuttle services, hotel shuttle schedules, and VIP transport.
• Coordinates event internet requirements and tracks related expenses against the budget.
• Oversees security services, vendor RFPs, proposals, contracting, and onsite implementation.
• Leads signage workstream with production, delivery, placement, and execution.
• Coordinates attendee services like childcare, coat check, ribbons, and bags.
• Manages show materials and freight between the office and venue; maintains content lists and manifests.
• Administers ICW Meeting Space Request process and ensures follow-through.
• Addresses routine onsite operational issues and escalates safety or budget concerns.

Connaissances

Event planning

Vendor coordination

Budget tracking

Onsite logistics

RFP coordination

Registration systems

MS 365 proficiency

Excel reporting

Communication skills

Time management

Independent work

Stakeholder collaboration

Documentation

Formation

Bachelor’s degree

Outils

Microsoft 365

Excel

Budgeting software

Description du poste

The Endocrine Society in Washington, DC, seeks a Senior Specialist, Meetings to coordinate logistical workstreams across our meetings portfolio. You will manage vendors, budgets, schedules, and onsite logistics, escalating significant issues to the Senior Director, Meetings & Education.

You’ll support governance meetings, educational programs, and travel services, with a strong emphasis on cross‑functional collaboration and responsive service to stakeholders.