Senior Meetings & Events Operations Lead

Endocrine Society; Washington; Hybrid; USD 40,000 - 67,000; Full time

Benefits offered by this job

Hybrid work environment

Metro-accessible location

Job summary

Endocrine Society in Washington, DC is seeking a seasoned ENDO Operations professional to manage event logistics, staffing, transportation, and on-site execution for large meetings and governance events.

You will coordinate housing blocks, catering, A/V, schedules, and vendor proposals; track budgets and prepare operational reports while ensuring timely completion of tasks with internal teams and external partners.

Qualifications

• Bachelor’s degree and 3–5 years of event planning and operations experience.
• Experience supporting large conventions or multi-vendor events.
• Coordinate vendors, track budgets, schedules, and onsite logistics independently.
• Experience coordinating RFPs and contracting processes.
• Familiarity with registration, housing, event management systems.
• Proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel).
• Strong written and verbal communication and customer service skills.
• Ability to prioritize multiple workstreams and work independently.

Responsibilities

• Coordinates temporary staffing needs, including vendor sourcing, contracting documentation, staffing plans, and onsite schedules.
• Coordinates transportation and shuttle services, including expense tracking and VIP transportation.
• Coordinates show management materials and freight between Society office and ENDO venue; maintains shipping manifests.
• Addresses routine onsite operational issues and escalates matters affecting safety, budgets, or approved plans.
• Maintains housing blocks, catering, meeting space, audiovisual needs, schedules, and related logistics for Governance and Specialty Meetings.
• Provides operational support for educational programs, timelines, logistics, and stakeholder coordination.
• Administers day-to-day operations of the travel program and serves as primary contact for the travel agency.

Skills

Event planning

Vendor coordination

Budget tracking

RFPs & contracting

Registration & housing systems

Microsoft 365

Communication & organization

Independent work

Education

Bachelor’s degree

Tools

Excel

Outlook

Word

PowerPoint

Job description

Endocrine Society in Washington, DC is seeking a seasoned ENDO Operations professional to manage event logistics, staffing, transportation, and on-site execution for large meetings and governance events.

You will coordinate housing blocks, catering, A/V, schedules, and vendor proposals; track budgets and prepare operational reports while ensuring timely completion of tasks with internal teams and external partners.