Senior Meetings & Events Project Lead

WRG; Philadelphia (Philadelphia County); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Volunteer days

Enhanced annual leave (buy/sell)

Company pension

Life and health insurance

Job summary

Emota is seeking a Meetings and Events Senior Project Co-ordinator to organize and co-ordinate the logistics of registrations, travel, transportation and accommodation for a range of meetings and events. You will work with teams to ensure a first-class attendee experience pre-event, on-site and post-event, while supporting budgeting, client liaison and vendor management.

The role requires 2+ years in corporate event management, strong Excel and MS Office skills, and flexibility to travel

Qualifications

• Minimum 2 years of corporate event management experience.
• Strong client liaison and communication skills.
• Ability to work independently with accuracy and consistency.
• Willingness to travel nationally and internationally.
• Proactive with budgeting and reporting tasks.

Responsibilities

• Manage attendee logistics, registrations, travel and accommodation for events.
• Create event websites and generate attendee reports.
• Assist with venue selection and event proposals.
• Coordinate attendee communications and timelines.
• Maintain project trackers and event collateral for on-site and post-event activities.
• Oversee on-site logistics, signage and equipment shipments.

Skills

Client liaison

Team motivation

Mentor juniors

Attention to detail

Organised

Travel flexibility

Tools

Excel

Microsoft Office

Job description

Emota is seeking a Meetings and Events Senior Project Co-ordinator to organize and co-ordinate the logistics of registrations, travel, transportation and accommodation for a range of meetings and events. You will work with teams to ensure a first-class attendee experience pre-event, on-site and post-event, while supporting budgeting, client liaison and vendor management.

The role requires 2+ years in corporate event management, strong Excel and MS Office skills, and flexibility to travel