Event & Meeting Manager - 6 Month Contract

PangeaTwo; Birmingham (AL); On-site; USD 36,000 - 47,000; Full time

Job summary

PangeaTwo is seeking an experienced Event & Meeting Manager to lead planning and execution of meetings, conferences, incentive trips, and large-scale events in Birmingham, AL.

The role requires managing vendors, budgets, contracts, logistics, and marketing support, while partnering with internal teams, customers, and senior leadership. Travel up to 25% is expected. The position is a 6-month contract at $30 per hour, with strong leadership opportunities for client engagement.

Qualifications

• 8+ years of event and meeting management experience.
• Bachelor's degree preferred; equivalent experience considered.
• Proven experience managing large-scale events and incentive trips.
• Contract negotiation and vendor management experience.
• Experience with event planning software and budget management.
• Excellent communication, organizational, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to travel as needed.
• FICP membership preferred.

Responsibilities

• Manage events from planning through post-event reporting.
• Coordinate venues, vendors, contracts, budgets, timelines, and logistics.
• Negotiate vendor contracts and manage vendor relationships.
• Coordinate speakers, entertainment, food & beverage, AV, transportation, and promotional materials.
• Partner with Sales, Marketing, leadership, customers, and vendors to ensure successful events.
• Manage onsite event execution and resolve issues as needed.
• Travel approximately 25% for site visits and event management.

Skills

Event planning

Budget management

Vendor management

Contract negotiation

Communication

Organizational skills

Travel coordination

Problem-solving

Education

Bachelor's degree preferred

Tools

Vendor management software

Job description

Event & Meeting Manager - 6 month contract

$30 per hour

Birmingham, AL

Our client is seeking an experienced Event & Meeting Manager to oversee the planning and execution of meetings, conferences, incentive trips, and large-scale events. This role will manage vendors, budgets, contracts, logistics, marketing support, and onsite event execution while partnering with internal teams, customers, and senior leadership.

Responsibilities:

• Manage events from planning through post-event reporting
• Coordinate venues, vendors, contracts, budgets, timelines, and logistics
• Negotiate vendor contracts and manage vendor relationships
• Coordinate speakers, entertainment, food & beverage, AV, transportation, and promotional materials
• Partner with Sales, Marketing, leadership, customers, and vendors to ensure successful events
• Manage onsite event execution and resolve issues as needed
• Conduct post-event surveys and recommend process improvements
• Travel approximately 25% for site visits and event management

Qualifications:

• 8+ years of event and meeting management experience
• Bachelor's degree preferred; equivalent experience considered
• Proven experience managing large-scale events and incentive trips
• Contract negotiation and vendor management experience
• Experience with event planning software and budget management
• Excellent communication, organizational, and problem-solving skills
• Strong attention to detail and ability to manage multiple priorities
• Ability to travel as needed
• FICP membership preferred

At our clients' request, only individuals with required experience will be considered.