Senior Meetings & Events Lead

Council Of State Governments; Washington (District of Columbia); On-site; USD 70,000 - 80,000; Full time

Job summary

National Hispanic Caucus of State Legislators (NHCSL) is seeking a Senior Meetings Coordinator to plan and execute conferences, seminars, and events in Washington, DC. You will support the Executive Director and NHCSL staff with scheduling, travel, and administrative tasks while coordinating with vendors and contractors.

The role requires 3–5 years in meeting planning or a similar administrative area, with a preference for experience in government or non-profits.

Qualifications

• Minimum of three to five years of experience providing meeting planning coordination or similar administrative support.
• Experience with state government or a non-profit association preferred.
• Bachelor's degree preferred; candidates with an Associate degree and relevant professional experience will be considered.

Responsibilities

• Leads planning and execution of conferences and events including site selection, registration, transportation, facilities, and food and beverage.
• Develops related reports and assists in program materials with publications.
• Acts as liaison between contractors, organizers and management for conferences and events.
• Manages budgets, authorizes payments, and maintains financial records for events.
• Provides administrative support to the Executive Director and NHCSL staff including scheduling and travel arrangements.

Skills

Interpersonal skills

Customer service

Time management

Detail oriented

Microsoft Office

Spanish (nice to have)

Independent and team work

Budget tracking

Education

Bachelor's degree preferred

Associate degree considered

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

National Hispanic Caucus of State Legislators (NHCSL) is seeking a Senior Meetings Coordinator to plan and execute conferences, seminars, and events in Washington, DC. You will support the Executive Director and NHCSL staff with scheduling, travel, and administrative tasks while coordinating with vendors and contractors.

The role requires 3–5 years in meeting planning or a similar administrative area, with a preference for experience in government or non-profits.