Senior Meeting & Event Planner – Remote/DC

National Association of Independent Schools; Washington (District of Columbia); Remote; USD 65,000 - 75,000; Full time

Job summary

The National Association of Independent Schools (NAIS) seeks a Meeting & Event Planner in Washington, DC. This Regular Full-Time role oversees planning, coordination, and execution of NAIS events, from timelines to on-site and virtual delivery.

You will manage budgets, select sites, negotiate contracts, coordinate with program leads, and ensure high-quality attendee experiences across conferences, institutes, workshops, and meetings.

Qualifications

• 5+ years of progressive experience in event logistics, meeting planning, or related fields.
• Strong strategic thinking with ability to manage multiple projects and maintain quality.
• Experience leading RFP processes and negotiating contracts with vendors and venues.
• Ability to work independently while contributing to a collaborative team.
• Proficiency with event management platforms, Zoom, and Microsoft Office; quick learner.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Lead project management for assigned programs, including timelines and cross-team coordination.
• Partner with program leads to align logistics with content goals and audience needs.
• Support site selection, price negotiations, and contract processes for institutes and meetings.
• Assist with planning and execution of large-scale conferences for high-quality attendee experiences.
• Provide input into event budgets and forecasting for responsible planning.
• Maintain knowledge of event planning standards and industry trends through development activities.
• Ensure consistency and quality across conferences, institutes, workshops, board meetings, and virtual programming.
• Contribute to collaboration, transparency, and continuous improvement across NAIS.

Skills

Strategic thinking

Independence

Communication

Project coordination

Tools

Zoom

Microsoft Office

Job description

The National Association of Independent Schools (NAIS) seeks a Meeting & Event Planner in Washington, DC. This Regular Full-Time role oversees planning, coordination, and execution of NAIS events, from timelines to on-site and virtual delivery.

You will manage budgets, select sites, negotiate contracts, coordinate with program leads, and ensure high-quality attendee experiences across conferences, institutes, workshops, and meetings.