Senior Conference & Meeting Planner - Hybrid, On-site Lead

Cape Fox Shared Services; Chantilly (VA); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Company holidays

Paid time off

Health insurance

Dental insurance

Vision insurance

Life and disability insurance

401K with company match

Job summary

Saxman One is seeking a Senior Conference and Meeting Planner to support our clients with meeting and event coordination in a hybrid role (one day in the office and travel to events). You will manage program administration, budgeting, coordinate meetings, site visits, contracts, AV, and on‑site logistics, ensuring compliance with government rules and delivering high‑quality events.

This role includes administrative duties, travel arrangements, expense reporting, and production of meeting

Qualifications

• Experience coordinating meetings and events with attention to budget and timelines.
• Ability to interact professionally with clients and vendors under pressure.
• Strong organizational and multi-tasking skills for handling multiple meetings simultaneously.

Responsibilities

• Program Administration: understand government rules for meetings (in person, hybrid, virtual).
• Budget & Financial Analysis: monitor costs, process travel expenses and invoices.

Skills

Public speaking

Budgeting

Vendor management

Project coordination

Travel coordination

Tools

A/V equipment

Meeting registration software

Expense reporting

Job description

Saxman One is seeking a Senior Conference and Meeting Planner to support our clients with meeting and event coordination in a hybrid role (one day in the office and travel to events). You will manage program administration, budgeting, coordinate meetings, site visits, contracts, AV, and on‑site logistics, ensuring compliance with government rules and delivering high‑quality events.

This role includes administrative duties, travel arrangements, expense reporting, and production of meeting