Senior Meetings & Events Lead

AAAE; Alexandria (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

AAAE seeks a Meetings Manager to oversee logistics for conferences, meetings, educational programs, and webinars, including federal government work. The lead planner for about 12 meetings per year, you will handle RFPs, contracts, budgeting, and post-event reconciliation.

The role requires travel and close collaboration with multiple departments to ensure financial success, sponsorship coordination, and attendee satisfaction. Proficiency with HubSpot CMS, iMIS, and eShow is preferred.

Qualifications

• 5-7 years of experience in planning meetings.
• Strong financial management and negotiation skills.
• Must be detail-oriented and highly organized with the ability to multi-task.
• Proficient in Microsoft Office Suite, experience with iMIS, HubSpot, and eShow preferred.
• Ability to implement projects independently and work with various departments.

Responsibilities

• Manage RFP process to identify meeting sites and negotiate contracts.
• Coordinate sponsorship and marketing for meetings.
• Create and manage websites in HubSpot CMS and setup registration pages in iMIS and eShow.
• Organize registration and housing pickup, monitor attendance and liabilities.
• Provide on-site staff support and coordinate ancillary meeting events.

Skills

Meeting planning

Budgeting

Negotiation

Multi-tasking

Detail oriented

Tools

iMIS

HubSpot CMS

eShow

Job description

AAAE seeks a Meetings Manager to oversee logistics for conferences, meetings, educational programs, and webinars, including federal government work. The lead planner for about 12 meetings per year, you will handle RFPs, contracts, budgeting, and post-event reconciliation.

The role requires travel and close collaboration with multiple departments to ensure financial success, sponsorship coordination, and attendee satisfaction. Proficiency with HubSpot CMS, iMIS, and eShow is preferred.