Senior Meeting & Events Coordinator (Hybrid)

Allen Cell; Seattle (WA); Hybrid; USD 63.000 - 77.000; Vollzeit

Benefits dieser Stelle

Benefits package

Medical, dental, vision

Zusammenfassung

The Allen Institute is seeking a Meeting Coordinator III to join the Events team in the Communications Department. You will independently coordinate meetings, space allocation, guest visits, and related logistics from planning through close-out.

Ideal candidates are organized, proactive, and capable of managing multiple priorities with strong stakeholder relationships. Hybrid onsite/remote work is available in Washington State.

Qualifikationen

• High school diploma or equivalent.
• Minimum of 2 years of experience coordinating meetings, events, or related programs.
• Strong organizational, communication, and problem-solving skills, with the ability to manage competing priorities, timelines, vendors, and budgets independently.
• Demonstrated sound judgment, attention to detail, and ability to work effectively with stakeholders at all organizational levels.

Aufgaben

• Coordinate assigned meetings from scheduling through on-site execution and closeout, maintaining timelines and action items.
• Arrange spaces, facilities requests, layouts, signage, catering, registration, and logistics; communicate updates.
• Work with vendors to obtain quotes and coordinate services for on-site events.
• Coordinate meetings, lab tours, and visits with cross-functional teams, and arrange travel for invited guests.
• Set up virtual and hybrid meeting components and recordings as needed.
• Anticipate challenges and propose process improvements.

Kenntnisse

Organizational skills

Communication skills

Problem-solving

Attention to detail

Ausbildung

High school diploma

2+ years coordinating meetings/events

Tools

Microsoft Office

SharePoint

Adobe Creative Cloud

Jobbeschreibung

The Allen Institute is seeking a Meeting Coordinator III to join the Events team in the Communications Department. You will independently coordinate meetings, space allocation, guest visits, and related logistics from planning through close-out.

Ideal candidates are organized, proactive, and capable of managing multiple priorities with strong stakeholder relationships. Hybrid onsite/remote work is available in Washington State.