Senior Medical Office Coordinator

Dartmouth Health; Lebanon (NH); On-site; USD 25,000 - 39,000; Full time

Job summary

Dartmouth Health is seeking an experienced administrative support professional to perform a broad range of office duties in a medical setting. You will schedule patients, manage multiple calendars, coordinate procedures, and assist clinical staff with charts and forms.

Responsibilities include handling calls, drafting correspondence, creating data tables, and supporting budgeting and travel arrangements. Prior experience in healthcare administration is preferred and strong communication is

Qualifications

• High School diploma with 3 years of administrative support experience or the equivalent required.
• Proven experience working with the public required.
• Knowledge of medical terminology may be required.
• Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.

Responsibilities

• Answers telephone, screens and directs calls, gives directions, and takes messages.
• Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.
• Designs, analyzes, and coordinates master and other schedules.
• Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.
• Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.
• Creates forms and spreadsheets, tables, charts, databases and slides.
• Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.
• Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.
• Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees, work study students, floats, temps, volunteers and others.
• Creates agendas and takes minutes for meetings.
• Coordinates conferences/meetings and make travel arrangements.
• Performs budget tracking and record keeping procedures. Addresses billing concerns, and solves patient billing issues. Maintains account/fund bookkeeping, and provides input into budget preparation. Maintains petty cash, collects money from patients, and performs balancing and cash-out functions. Reviews billing sheets.
• Prepares grants and negotiates outside contracts.
• Performs other duties as required or assigned.

Skills

Customer service

Communication

Interpersonal skills

Calendar management

Office administration

Education

High School diploma

3 years administrative support experience

Tools

Word processing

Excel

PowerPoint

MS Publisher

Job description

Dartmouth Health is seeking an experienced administrative support professional to perform a broad range of office duties in a medical setting. You will schedule patients, manage multiple calendars, coordinate procedures, and assist clinical staff with charts and forms.

Responsibilities include handling calls, drafting correspondence, creating data tables, and supporting budgeting and travel arrangements. Prior experience in healthcare administration is preferred and strong communication is