Senior Clinical Administrative Coordinator

Dartmouth Health; Lebanon (NH); On-site; USD 38,000 - 59,000; Full time

Job summary

Dartmouth Health is seeking an administrative support professional to handle a range of duties including scheduling patients, managing calendars, and coordinating surgical procedures in a clinical setting.

The role requires strong communication, familiarity with medical terminology, and proficiency in Microsoft Office tools. You’ll support clinical staff, assist with budgeting tasks, and contribute to efficient office operations in a healthcare environment.

Qualifications

• : High School diploma with 3 years of administrative support experience or the equivalent.
• : Proven experience working with the public.
• : Knowledge of medical terminology may be required.
• : Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.

Responsibilities

• Answers telephone, screens and directs calls, gives directions, and takes messages.
• Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.
• Designs, analyzes, and coordinates master and other schedules.
• Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.
• Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.
• Creates forms and spreadsheets, tables, charts, databases and slides.
• Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.
• Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.
• Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees, work study students, floats, temps, volunteers and others.
• Creates agendas and takes minutes for meetings.
• Coordinates conferences/meetings and make travel arrangements.
• Performs budget tracking and record keeping procedures. Addresses billing concerns, and solves patient billing issues. Maintains account/fund bookkeeping, and provides input into budget preparation. Maintains petty cash, collects money from patients, and performs balancing and cash-out functions. Reviews billing sheets.
• Prepares grants and negotiates outside contracts.
• Performs other duties as required or assigned.

Skills

Customer service

Communication

Medical terminology

Office software literacy

Excel

PowerPoint

Publisher

Education

High School diploma

Tools

Microsoft Office

Excel

PowerPoint

MC Publisher

Job description

Dartmouth Health is seeking an administrative support professional to handle a range of duties including scheduling patients, managing calendars, and coordinating surgical procedures in a clinical setting.

The role requires strong communication, familiarity with medical terminology, and proficiency in Microsoft Office tools. You’ll support clinical staff, assist with budgeting tasks, and contribute to efficient office operations in a healthcare environment.