Senior Living Staffing & Scheduling Lead

Belmont Village Senior Living Corporate; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Belmont Village Rancho Santa Fe is seeking an experienced Staffing & Scheduling Coordinator to manage 24/7 workforce planning for a new senior living community. You will implement schedules with OnShift, minimize overtime, and support department leaders while maintaining high resident care standards.

You will also coordinate training schedules, assist onboarding, and provide payroll/time attendance support. Excellent communication and reliability are essential in this role.

Qualifications

• High School diploma or equivalent.
• Experience managing employee/workforce scheduling in a 24/7 healthcare or senior living environment.
• Experience using OnShift scheduling software preferred.
• Clear verbal and written English communication.
• Strong critical thinking and problem-solving for staffing decisions in a dynamic environment.
• Strong interpersonal skills to collaborate with staff and department leaders.
• Ability to use company devices (tablets, smartphones, laptops).
• Consistent and reliable attendance is essential.

Responsibilities

• Develop and maintain 24/7 employee work schedules using OnShift, ensuring coverage and responding to call-offs and changes.
• Balance staffing requirements, available hours, and labor costs while minimizing overtime.
• Build relationships with employees and department leaders to anticipate staffing needs and communicate changes.
• Coordinate new hire training schedules and assist with onboarding.
• Provide administrative support for payroll, time & attendance, and workforce records (ADP).
• Demonstrate hospitality and service to residents through responsive scheduling support.

Skills

Scheduling software

Workforce planning

Critical thinking

Communication skills

Tools

OnShift scheduling software

Job description

Belmont Village Rancho Santa Fe is seeking an experienced Staffing & Scheduling Coordinator to manage 24/7 workforce planning for a new senior living community. You will implement schedules with OnShift, minimize overtime, and support department leaders while maintaining high resident care standards.

You will also coordinate training schedules, assist onboarding, and provide payroll/time attendance support. Excellent communication and reliability are essential in this role.