Senior Living Office & Payroll Manager

Inspirations; Pahrump (NV); Vor Ort; USD 45.000 - 65.000; Vollzeit

Benefits dieser Stelle

PTO and Holiday Pay

Daily pay

401K with employer match

Short and long-term disability

Referral bonuses

Tuition reimbursement

Employee Assistance Program

Zusammenfassung

Inspirations seeks a Business Office Manager to oversee the business office and front office operations within our senior living community. You will handle clerical support, resident and staff files, and coordinate services for residents, families, and guests.

The role covers payables, receivables, payroll processing, and supporting benefits enrollment, while ensuring confidentiality and compliance with policies and labor laws.

Qualifikationen

• High school diploma or GED and three years of relevant office training and bookkeeping or comparable post-high school education which may include vocational or college education, supervisory skills a plus.
• Computer skills including Windows, Office, Word, Excel, Outlook, internet-based payroll, and property management programs.
• Good grammatical and writing skills, proficient with email process and etiquette.

Aufgaben

• Assess charges for monthly resident rent and ancillary charges and post receipts.
• Maintains accounts receivables and payables.
• Maintain petty cash/PCards and reconcile account balances.
• Process resident deposits and security/reservation deposits and submit to GMI home office.
• Input into accounts payable and accounts receivable software all information necessary for community.
• Receive and process all NSF checks.
• Prepare month-end weekly report recap and distribute.
• Maintains accurate resident files.
• Possess basic understanding of accounting principles.
• Monitor, edit, and input payroll time punches to include missing punches, paid time off, not to exceed associate PTO bank, and monitor holiday hours and eligibility.
• Run payroll reports for community management and home office on weekly or bi-weekly basis.
• Assist in benefit enrollments for medical, dental, and ancillary benefit plans.
• Coordinate and forward all new hire paperwork, associate maintenance forms, and required termination paperwork to home office in a timely manner.
• Possess basic understanding of associate handbook policies and ability to explain policies to associates.
• Possess basic understanding of associate benefit package and ability to explain on a basic level to associates.
• Possess basic understanding of labor laws, posters, and legal required notifications.
• Possess basic knowledge of forms and procedures as it relates to payroll and human resource topics.
• Maintain employee files with respect to confidentiality and legal compliance.
• Work closely with payroll administrator and home office.
• Ability to maintain confidentiality and professionalism in all things related to associate pay, benefits, and other private matters.
• Provides front desk coverage and answers phone.
• Supports other departmental clerical needs as requested or as necessary.
• Organizes office functions, schedules, and communication.
• Oversee maintenance of office equipment.
• Assure budgetary compliance for office.
• Keep inventory of office supplies.
• Participates in required meetings, training, and staffing.
• May be required to participate in the weekend manager on duty.
• Performs other related duties as assigned by supervisor.

Kenntnisse

Communication

Organizational skills

Confidentiality

Supervisory potential

Ausbildung

High school diploma or GED

Tools

Windows

Microsoft Office

Excel

Payroll software

Jobbeschreibung

Inspirations seeks a Business Office Manager to oversee the business office and front office operations within our senior living community. You will handle clerical support, resident and staff files, and coordinate services for residents, families, and guests.

The role covers payables, receivables, payroll processing, and supporting benefits enrollment, while ensuring confidentiality and compliance with policies and labor laws.