Administrative Assistant

All Jobs bv; Jacksonville (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Cypress Village is recruiting for a hospitality focused Administrative Assistant to support our team in Jacksonville. The role emphasizes friendly, resident-centered service and helps keep the department running smoothly.

You will answer calls, greet visitors, manage calendars, prepare summaries, maintain filing and supplies, coordinate meetings and events, and assist with travel arrangements. An Associate’s Degree and at least two years of office experience are preferred.

Qualifications

• Associate’s Degree preferred.
• Two years’ experience in an office environment.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Answer and transfer phone calls, with receptionist back-up when needed.
• Greet and direct residents, employees and visitors; log visitors.
• Maintain filing system; retrieve information from records and emails.
• Prepare written summaries and drafts for department manager.

Skills

Microsoft Office Suite

Education

Associate’s Degree

Job description

When you work at Cypress Village, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!

Cypress Village is recruiting for a hospitality focused Administrative Assistant to join our team!

GENERAL SUMMARY:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

PRINCIPLE DUTIES:

• 1. Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.
• 2. Welcomes and directs residents, employees and visitors to the department. Properly tracks and logs visitors with screening requirements.
• 3. Maintains filing system as assigned.
• 4. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• 5. Drafts communication for department manager and distributes accordingly.
• 6. Responds to and resolves administrative inquiries and questions.
• 7. Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
• 8. Prepares agenda and schedules for meetings.
• 9. Records and distributes minutes or other records for meetings.
• 10. Maintains office supplies and coordinates maintenance of office equipment.
• 11. Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
• 12. Performs other duties as assigned.

QUALIFICATIONS:

Associate’s Degree preferred. Proven ability with computer and communication skills. Must

have knowledge of Microsoft Office Suite products. Minimum two years’ experience in an office

or other professional environment as an administrative worker.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Position requires sitting for prolonged periods of the time working on a computer. Must be able

• Locations 4600 Middleton Park Circle East, Jacksonville, FL, 32224, US