Senior Litigation Secretary - Remote 1x/Week Support

Jointheportauthority; World Trade Center (NY); Hybrid; USD 66,000 - 106,000; Full time

Job summary

The Port Authority of New York & New Jersey’s Law Department in Manhattan seeks a senior legal secretary to provide comprehensive litigation support and confidential administrative assistance to attorneys. The role demands sound judgment, discretion, and initiative in handling sensitive information and documents, managing schedules, and coordinating complex matters across multiple case files.

The position emphasizes organizational excellence, document preparation, and collaboration with internal

Qualifications

• Applicants must currently have at least seven (7) years full-time paid litigation related secretarial work experience.
• Ability to work collectively and ethically, considering multiple stakeholder viewpoints and various client interests.
• Ability to engage colleagues, internal clients and external contacts in a collegial and business-friendly manner.
• Applicants must meet all performance and attendance standards and have completed all probationary periods.

Responsibilities

• Interface with executives, judges, law firms, external agencies and other entities for litigation support.
• Schedule meetings, arrange IMEs, answer calls, maintain attorney files and coordinate communications.
• Prepare, print, scan, mail pleadings, motions, discovery requests, notices, memoranda and trial documents.
• Maintain electronic and physical litigation files in Law Manager, High Q, M-Files, Vault and shared drives.
• Submit invoices, handle FedEx/USPS mailings, process petty cash, coordinate conference rooms, SAP reimbursements.
• Coordinate communications with attorneys, opposing counsel, medical providers, experts, witnesses and internal departments.
• Review and complete new assignments and support continuous improvement to speed production.

Skills

Detail-oriented

Analytical skills

Communication

Discretion/confidentiality

Collaboration

Tools

Microsoft Office Suite

Westlaw

Best Authority

LawManager

M-Files

Adobe Acrobat

Job description

The Port Authority of New York & New Jersey’s Law Department in Manhattan seeks a senior legal secretary to provide comprehensive litigation support and confidential administrative assistance to attorneys. The role demands sound judgment, discretion, and initiative in handling sensitive information and documents, managing schedules, and coordinating complex matters across multiple case files.

The position emphasizes organizational excellence, document preparation, and collaboration with internal