Senior Legal Secretary: Litigation Support, Remote 1x/Week

The Port Authority of NY & NJ; New York (NY); Hybrid; USD 66,000 - 106,000; Full time

Job summary

The Port Authority of New York and New Jersey Law Department in Manhattan seeks an experienced Senior Legal Secretary to provide comprehensive support to attorneys, manage confidential matters, and coordinate complex litigation workflows. You will handle document preparation, records management, invoicing, SAP reimbursements, and cross-functional collaboration with executives, judges, law firms, and internal teams.

Remote work up to one day per week is allowed.

Qualifications

• At least seven years of full-time litigation-related secretarial experience.
• Ability to work ethically with multiple stakeholders and viewpoints.
• Strong drafting and analytical skills with outstanding communication.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Provide comprehensive administrative litigation support to attorneys, including calendar management, scheduling, and coordination with judges, law firms, and internal/external parties.
• Assist with legal document preparation, correspondence, pleadings, motions, and deposition notices.
• Maintain electronic and physical litigation files using Law Manager, M-Files and other CMS systems; ensure proper naming, indexing and retrieval.
• Perform office operations such as invoicing, mail handling, petty cash, conference room coordination, and reimbursements in SAP.
• Coordinate communications among attorneys, opposing counsel, medical providers, experts, witnesses, and internal departments.
• Review and complete new assignments and support continuous improvement to increase production efficiency.

Skills

Litigation secretarial experience

Communication skills

Discretion and confidentiality

Microsoft Office Suite

Document management systems

Legal databases understanding

Tools

Westlaw

Best Authority

LawManager

M-Files

SharePoint

Job description

The Port Authority of New York and New Jersey Law Department in Manhattan seeks an experienced Senior Legal Secretary to provide comprehensive support to attorneys, manage confidential matters, and coordinate complex litigation workflows. You will handle document preparation, records management, invoicing, SAP reimbursements, and cross-functional collaboration with executives, judges, law firms, and internal teams.

Remote work up to one day per week is allowed.