Litigation Legal Secretary

Plona Partners; Newark (NJ); Hybrid; USD 70,000 - 90,000; Full time

Job summary

A top-ranked law firm is seeking a Legal Secretary for their Newark office, offering a hybrid work schedule. The ideal candidate will manage calendars, transcribe legal documents, and assist with billing. This role requires strong organizational skills and experience in a legal environment. The compensation ranges from $70,000 to $90,000, plus overtime and bonuses.

Qualifications

• Experience in a legal environment, ideally as a secretary.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality.

Responsibilities

• Transcribe and edit legal documents and correspondence.
• Manage attorneys' calendars and schedule meetings.
• Coordinate billing and prepare invoices.
• Maintain filing systems and ensure confidentiality.

Skills

Transcribing and formatting documents

Electronic filing

Legal research

Calendar management

Billing coordination

Tools

FileSite/iManage

Chrome River

Job description

Overview

Position: Legal Secretary, Litigation

Law Firm: Top 200 Ranked Globally

Location: Newark

Onsite Schedule: Hybrid (4) days

Target Salary: $70,000 - $90,000 (DOE) with OT and Bonus as additional compensation

Compensation

Base pay range: $70,000.00/yr - $90,000.00/yr

Primary Functions

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines.
• Conserves attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner.
• Maintains attorneys\' calendars by planning and scheduling conferences, teleconferences, depositions and travel.
• Provides historical reference by developing and utilizing the filing and retrieval systems.
• Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary.
• Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices.
• Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners.
• Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
• Maintains client confidences by keeping client/attorney information confidential.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal, Administrative, and Analyst

Industries

• Law Practice and Legal Services