Senior Legal Secretary: Litigation Support & Remote 1x/Week

Port Authority of NY & NJ; New York (NY); Hybrid; USD 66,000 - 106,000; Full time

Benefits offered by this job

Remote 1 day/week

Competitive benefits

Job summary

The Port Authority of New York & New Jersey seeks a Senior Legal Secretary in Manhattan to provide comprehensive litigation support and confidential administrative assistance for the Law Department. The role requires coordinating with attorneys, judges, and external parties, and maintaining meticulous legal records.

Responsibilities include preparing documents, managing files in multiple systems, scheduling, and supporting various administrative processes.

Qualifications

• Minimum seven years of full-time paid litigation secretarial work experience.
• Ability to handle confidential information with discretion and professionalism.
• Strong communication and organizational skills to coordinate with attorneys, staff, and external parties.

Responsibilities

• Provide administrative litigation support by coordinating meetings, IMEs, correspondence, and file management.
• Assist with legal document preparation, filing, scanning, and distribution of pleadings and trial materials.
• Maintain electronic and physical litigation files across multiple systems (Law Manager, High Q, M-Files, Vault, shared drives).
• Perform office operations tasks including invoicing, mail handling, petty cash, conference room coordination, and SAP reimbursements.
• Coordinate communications between attorneys, opposing counsel, medical providers, experts, and internal teams.
• Review assignments and support continuous improvement to speed up production times.

Skills

Litigation experience

Discretion and confidentiality

Communication skills

Team collaboration

Tools

LawManager

M-Files

Westlaw

Best Authority

Adobe Acrobat

SharePoint

Job description

The Port Authority of New York & New Jersey seeks a Senior Legal Secretary in Manhattan to provide comprehensive litigation support and confidential administrative assistance for the Law Department. The role requires coordinating with attorneys, judges, and external parties, and maintaining meticulous legal records.

Responsibilities include preparing documents, managing files in multiple systems, scheduling, and supporting various administrative processes.