Litigation Legal Assistant

Whitman Advisory Job Community; Roseland (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

Whitman Advisory Job Community partners with a nationally recognized law firm to place a Litigation Legal Assistant supporting a dynamic team handling complex commercial litigation matters.

Responsibilities include document preparation, filing, calendaring, discovery coordination, and trial preparation across NJ state and federal courts. The ideal candidate has 4+ years of litigation support, a bachelor’s degree (preferred), and strong MS Office and document management skills.

Qualifications

• 4+ years of litigation support experience in a law firm environment
• Experience supporting commercial litigation matters preferred
• Bachelor’s degree or equivalent professional experience preferred
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Familiar with court filing procedures and deadlines
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and in a team-oriented environment

Responsibilities

• Prepare, revise, and finalize pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence.
• Calendar management for court appearances, depositions, mediations, hearings, client meetings, and filing deadlines.
• Electronically file documents in NJ E-Courts, NYSCEF, and PACER.
• Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation.
• Maintain case files and organize litigation materials in physical and electronic formats.
• Communicate with clients, courts, opposing counsel, and outside vendors with confidentiality.
• Enter attorney time and assist with matter billing and expenses.
• Coordinate travel and meeting logistics as needed.
• Support multiple attorneys and manage competing priorities and deadlines.
• Work overtime as needed to meet deadlines.

Skills

Organizational skills

Multitasking

Time management

Written and verbal communication

Education

Bachelor’s degree or equivalent experience

Tools

NetDocuments

SurePoint

Job description

We're partnering with a nationally recognized law firm that is seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support a dynamic team handling complex commercial litigation matters.

Key Responsibilities:

• Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines.
• Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence.
• Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines.
• Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER.
• Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation.
• Maintain case files and organize litigation materials in both physical and electronic formats.
• Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times.
• Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems.
• Coordinate travel arrangements, meeting logistics, and other administrative support as needed.
• Support multiple attorneys simultaneously while managing competing priorities and deadlines.
• Flexibility to work overtime as needed to meet litigation deadlines and business needs.

Qualifications:

• Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment.
• Experience supporting commercial litigation matters is preferred.
• Bachelor’s degree or equivalent professional experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred.
• Familiarity with state and federal court filing procedures and litigation deadlines.
• Strong organizational, multitasking, and time-management skills with the ability to prioritize effectively in a deadline-driven environment.
• Excellent written and verbal communication skills with a polished and professional demeanor.
• Exceptional attention to detail and accuracy in drafting and proofreading legal documents.
• Ability to work independently while collaborating effectively within a team-oriented environment.

If you thrive in a fast-paced environment, have exceptional organizational skills, and play a critical role in efficiently managing matters from inception through resolution, we'd love to hear from you.