Legal Secretary

Career Group; New York (NY); Híbrido; USD 90.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Very strong benefits package

Descripción de la vacante

Career Group seeks a Legal Secretary for a premier litigation law firm at Hudson Yards. The role is hybrid: 4 days in the office, 1 day remote (first 90 days: 5 days in office) with domestic travel required for trials and hearings.

You will draft, edit, file pleadings, manage calendars, handle timekeeping and billing, organize client files, and coordinate travel. A bachelor’s degree and 2–12+ years in legal support are preferred; ECF proficiency is required.

Formación

• Bachelor’s degree or equivalent work experience required.
• 2–12+ years in a legal support role with commercial litigation preferred.
• Willingness to travel for trials, arbitrations, hearings, and related projects.
• Strong understanding of ECF filing, docketing and litigation procedures.
• Experience formatting legal briefs, including shelling, TOC and TOA.
• Proficient with Microsoft 365 and legal document management systems.

Responsabilidades

• Provide high‑level administrative support to attorneys with accuracy.
• Prepare and file pleadings and legal documents with courts.
• Open, organize, and maintain client files (electronic and hard copy).
• Coordinate attorney calendars and key appointments with reminders.
• Assist with timekeeping, billing, and client invoicing processes.
• Manage new matter intake and travel logistics for attorneys.
• Route calls, mail, and visitors; maintain professional communications.
• Support closing matters with documents, signature pages, and binders.

Conocimientos

Administrative support

Legal document drafting

Calendar management

Travel logistics

Billing support

Educación

Bachelor’s degree or equivalent

Herramientas

Microsoft 365

Document management systems

Billing software

Descripción del empleo

Our client, a premier litigation law firm, is seeking a Legal Secretary to join their team!

Office Location: Hudson Yards

Hybrid: 4 days in the office/1 day remote (first 90 days are 5 days in office)

Compensation: $90-110k base salary DOE + discretionary bonus + very strong benefits package

** This role will require domestic travel

Responsibilities include:

• Provide high-level administrative support to assigned attorneys, ensuring efficient management of complex tasks and legal workflows. This includes drafting, editing, formatting, and producing legal documents, correspondence, and other materials with a high degree of accuracy.
• Prepare and file pleadings and other legal documents with state and federal courts, ensuring compliance with procedural rules and deadlines.
• Open, organize, and maintain client files, both electronically and in hard copy, ensuring they are up-to-date, complete, and accessible.
• Coordinate and manage multiple attorney calendars, scheduling meetings, court appearances, and other key appointments. Provide timely reminders to attorneys regarding critical deadlines and time-sensitive obligations.
• Assist in maintaining attorney timekeeping and billing by entering time, reviewing pro forma bills, and preparing final billing statements and cover letters for client submission.
• Manage the intake process for new client matters, ensuring all relevant information is gathered and recorded for effective case management.
• Route incoming calls, mail, and visitors, maintaining a professional and responsive communication channel for attorneys and clients.
• Coordinate and arrange travel logistics for attorneys, including booking flights, accommodations, and transportation as needed for client meetings, trials, and other professional obligations.
• Assist with closing client matters by preparing and formatting closing documents, signature pages, and binders in accordance with firm standards.
• Provide backup support to other secretaries and administrative staff as needed, ensuring seamless office operations and workflow.
• Perform general clerical duties such as filing, retrieving closed files, handling expense reimbursements, and maintaining office supplies.
• Execute any additional duties and responsibilities as assigned to meet the evolving needs of the legal team and firm.

Qualifications:

• Bachelor’s degree or equivalent work experience required
• 2-12+ years of experience in a legal support role, commercial litigation experience highly desired
• Willingness to travel for trials, arbitration, hearings, and other case-related projects. Ability to work overtime as needed
• Strong understanding of ECF filing, docketing, and litigation procedures
• Strong familiarity with formatting legal briefs, including creating shells, Table of Contents, and Table of Authorities
• Familiarity with managing state and federal court cases preferred
• Proficient in Microsoft 365 and other legal document management systems