Senior Litigation Secretary — Hybrid (Irvine)

Adams & Martin Group; Irvine (CA); Hybrid; USD 75,000 - 95,000; Full time

Job summary

Adams & Martin Group in Irvine, California, is seeking a Senior Litigation Secretary to provide high-level administrative support to multiple labor and employment litigators in a busy practice. This hybrid role is based in Irvine and requires exceptional organization and initiative.

The responsibilities include monitoring court deadlines, preparing pleadings, TOC/TOA tables, electronic filing, maintaining electronic matter files, coordinating with billing and case management teams, and ensuring

Qualifications

• Minimum of 7+ years of litigation secretary experience in a law firm environment.
• Strong understanding of state and federal court procedures, electronic filing systems, and litigation support processes.
• Experience supporting multiple attorneys and managing competing priorities in a deadline-driven environment.
• Advanced proficiency with Microsoft Office Suite, Outlook, Adobe Acrobat, and legal document formatting.
• Experience creating and updating Tables of Contents (TOC) and Tables of Authorities (TOA).
• Familiarity with document management systems and legal workflow technology.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication abilities.
• Ability to work independently while collaborating effectively across departments.
• Knowledge of legal terminology and litigation procedures.

Responsibilities

• Provide advanced administrative and litigation support to multiple attorneys.
• Coordinate attorney support requests with internal teams, including administrative, calendaring, billing, and document support resources.
• Monitor and verify court deadlines, filing requirements, and case milestones, proactively communicating critical dates to attorneys.
• Prepare, revise, proofread, format, and finalize legal documents, correspondence, pleadings, motions, and other case materials.
• Create and maintain electronic matter files and ensure documents are properly organized and maintained within the firm's document management system.
• Prepare and update Tables of Contents and Tables of Authorities for court filings.
• Coordinate document filing and service in state, federal, and administrative forums.
• Electronically file documents in accordance with applicable court and agency rules.
• Assist with new matter intake and case setup.
• Coordinate transcription services and manage document production projects.
• Maintain attorney contact lists and client-related information within firm systems.
• Track assignments, projects, and workflow to ensure timely completion of tasks.
• Assist with billing processes, including reviewing and revising pre-bills as needed.

Skills

Litigation secretary experience

Court procedures

Electronic filing systems

Managing multiple attorneys

Microsoft Office Suite

Outlook

Adobe Acrobat

TOC/TOA creation

Document management systems

Written and verbal communication

Time management

Prioritization

Independent with cross-department work

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Document management systems

Job description

Adams & Martin Group in Irvine, California, is seeking a Senior Litigation Secretary to provide high-level administrative support to multiple labor and employment litigators in a busy practice. This hybrid role is based in Irvine and requires exceptional organization and initiative.

The responsibilities include monitoring court deadlines, preparing pleadings, TOC/TOA tables, electronic filing, maintaining electronic matter files, coordinating with billing and case management teams, and ensuring