Senior Litigation Secretary for High-Profile Trial Attorney

Adams & Martin Group; Santa Ana (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Adams & Martin Group in Santa Ana, CA seeks a Senior Litigation Secretary to support a busy trial attorney. You will manage complex litigation matters, prepare sophisticated filings, and keep critical deadlines on track in a fast-paced on-site environment.

With 7+ years of litigation secretarial experience and expert knowledge of California and federal procedures, you will coordinate filings, calendars, and document production while ensuring accuracy and discretion in every task.

Qualifications

• Minimum 7+ years of litigation secretary experience.
• Advanced knowledge of California state and federal court procedures.
• Extensive e-filing experience in both state and federal courts.
• Strong calendaring and deadline-management skills.
• Exceptional legal document preparation and formatting abilities.
• Excellent grammar, proofreading, and communication skills.
• Ability to work effectively in a fast-paced, on-site environment.

Responsibilities

• Prepare, revise, proofread, and finalize pleadings, motions, discovery, correspondence, briefs, and other litigation documents.
• Manage state and federal court filings, including electronic filing and service.
• Maintain and monitor a high-volume litigation calendar, including hearings, depositions, mediations, arbitrations, trials, and related deadlines.
• Calculate and track court deadlines and procedural requirements.
• Coordinate scheduling among clients, experts, opposing counsel, court personnel, and vendors.
• Prepare hearing, mediation, arbitration, and trial notebooks and materials.
• Organize and maintain electronic and physical case files.
• Assist with document production and discovery management.
• Ensure all filings, pleadings, and related documents comply with applicable court rules and formatting requirements.
• Manage a busy attorney's day-to-day workflow and priorities.
• Anticipate attorney needs and proactively identify potential issues before they arise.
• Serve as a trusted resource and point of coordination for clients, staff, experts, and opposing counsel.
• Handle confidential information with discretion and sound judgment.
• Support trial preparation from case inception through verdict or resolution.
• Help maintain an organized, efficient, and deadline-driven practice.

Skills

Calendaring

Deadline management

Legal document preparation

Communication skills

Fast-paced environment

Tools

Microsoft Word

Outlook

Adobe Acrobat

Legal software

Job description

Adams & Martin Group in Santa Ana, CA seeks a Senior Litigation Secretary to support a busy trial attorney. You will manage complex litigation matters, prepare sophisticated filings, and keep critical deadlines on track in a fast-paced on-site environment.

With 7+ years of litigation secretarial experience and expert knowledge of California and federal procedures, you will coordinate filings, calendars, and document production while ensuring accuracy and discretion in every task.