Senior Litigation Secretary – Hybrid Irvine

Adams & Martin Group; Irvine (CA); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Hybrid work schedule

Job summary

Adams & Martin Group in Irvine, CA is seeking an experienced Senior Litigation Secretary to support a busy litigation practice. This role requires handling case deadlines, court filings, document production, and coordination across attorneys, paralegals, and staff.

The ideal candidate has 5+ years of litigation experience, deep knowledge of California and federal court procedures, and proficiency with NetDocuments, Best Authority, and Microsoft Office. Hybrid work awaits.

Qualifications

• Minimum 5+ years of litigation secretary experience in a law firm.
• Strong knowledge of California and federal court rules, procedures, and e‑filing.
• Experience supporting labor and employment litigation preferred.

Responsibilities

• Provide comprehensive litigation support to multiple attorneys.
• Prepare pleadings, motions, discovery, and other legal documents.
• Manage attorney calendars and monitor court deadlines and hearings.
• Coordinate state and federal court filings, including e-filings.
• Prepare Tables of Contents (TOC) and Tables of Authorities (TOA) using Best Authority.
• Maintain electronic case files and document management systems.
• Assist with matter opening, conflict checks, and client intake.
• Coordinate document production, trial preparation, and hearing binders.
• Review pre-bills and billing-related tasks; assist as needed.
• Maintain attorney contacts, client records, and case databases.
• File and organize documents within NetDocuments and other firm systems.

Skills

Strong organizational skills

Time management

Attention to detail

Excellent written/verbal communication

Tools

NetDocuments

Best Authority

BigHand

Adobe Acrobat

Microsoft Office Suite

Outlook

Job description

Adams & Martin Group in Irvine, CA is seeking an experienced Senior Litigation Secretary to support a busy litigation practice. This role requires handling case deadlines, court filings, document production, and coordination across attorneys, paralegals, and staff.

The ideal candidate has 5+ years of litigation experience, deep knowledge of California and federal court procedures, and proficiency with NetDocuments, Best Authority, and Microsoft Office. Hybrid work awaits.