Labor & Employment Litigation Secretary - Hybrid (Irvine)

AMS Staffing, Inc.; Irvine (CA); Hybrid; USD 110,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

PTO

Job summary

AMS Staffing, Inc. is seeking an experienced Labor & Employment Business Litigation Secretary in Irvine, CA. This role provides high-level administrative and litigation support to up to three attorneys in a fast-paced environment.

The position is fully onsite for 90 days, then transitions to a hybrid schedule with three days onsite per week. Salary is $110,000–$115,000 DOE, direct hire, full-time.

Qualifications

• 5 years of legal secretarial experience preferred
• Strong understanding of California state and federal court filing procedures
• Experience with electronic filing in state and federal courts
• Experience preparing and formatting complex legal documents
• Familiarity with TOAs, TOCs, Best Authorities, and filing requirements
• Attention to detail, proofreading, grammar and formatting skills
• Strong organizational and time-management abilities
• Ability to prioritize multiple matters while supporting several attorneys
• Professional communication with attorneys, clients, and court personnel
• NetDocuments experience is a plus
• Proficiency with Word and Outlook

Responsibilities

• Provide comprehensive legal secretarial support to up to three attorneys
• Prepare, format, proofread, and finalize pleadings, motions, discovery, and other documents
• Handle state and federal electronic filing
• Assist with TOAs/TOCs and Best Authorities
• Prepare and maintain court filings, hearing materials, and exhibits
• Manage attorney calendars with deadlines and hearings
• Coordinate depositions, hearings, meetings, and conferences
• Organize electronic and physical case files
• Use legal document management systems for materials
• Monitor deadlines and proactively notify attorneys
• Prepare correspondence and engagement-related documents
• Provide general admin support including scheduling and time entry
• Maintain confidentiality and sound judgment

Skills

Legal secretarial experience

California court filing procedures

Electronic filing

TOAs/TOCs/Best Authorities

Microsoft Word/Outlook

Document management systems

Attention to detail

Tools

NetDocuments

Microsoft Office

Job description

AMS Staffing, Inc. is seeking an experienced Labor & Employment Business Litigation Secretary in Irvine, CA. This role provides high-level administrative and litigation support to up to three attorneys in a fast-paced environment.

The position is fully onsite for 90 days, then transitions to a hybrid schedule with three days onsite per week. Salary is $110,000–$115,000 DOE, direct hire, full-time.