Hybrid Litigation Practice Coordinator – Irvine

Littler; Irvine (CA); Hybride; USD 69 000 - 83 000; Plein temps

Avantages offerts par ce poste

Health, dental and vision plan

401(k) plan

Paid time off

Mental health programs

Parental leave

Life insurance

Disability insurance

Wellness program

Flexible spending accounts

Employee referral bonus

Résumé du poste

Littler, Irvine, CA, seeks an Attorney Practice Coordinator to support multiple attorneys with high-level tasks, including calendar, filing, and document management. The role requires deep knowledge of court rules, e-filing, and effective communication to keep cases on track.

The position is hybrid, with 2–3 days in-office per week. A minimum of five years as a litigation secretary and strong MS Office skills are essential. Benefits are competitive for full-time staff.

Qualifications

• Minimum 5 years of experience as a litigation secretary.
• Highly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively.
• Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
• Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
• Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
• Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
• Possesses extensive knowledge of court rules and ECF procedures.
• Demonstrates proficiency in using MS Office, Outlook and Adobe.
• Experience with document management systems (i.e., NetDocuments).
• Demonstrates expertise in BigHand to create compliant legal documents and correspondence.
• Demonstrates knowledge of legal terminology.

Responsabilités

• Coordinate attorney support from the Attorney Resource Team and other departments including calendar and billing teams.
• Submit thorough instructions and documentation to Attorney Resource Team.
• Communicate with case teams to avoid duplicate requests.
• Verify court deadlines and alert attorneys.
• Create and update matters in Virtual Binder.
• Create timely Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Coordinate and finalize documents for filing with courts or agencies, and service upon other parties.
• E-file documents with courts and agencies.
• Timely filing in NetDocuments.
• Create and submit New Client Matters (NCM) within firm standards.
• Coordinate transcription of audio recordings.
• Coordinate printing and assembling of documents with office services personnel.
• Maintain attorney contact lists through Outlook and CRM (InterAction).
• Submit daily task logs identifying projects and assignments.
• May review and revise client pre-bills.

Connaissances

Time management

Communication

Organizational skills

Attention to detail

Knowledge of court rules

MS Office

Outlook

Adobe

NetDocuments

Outils

NetDocuments

Best Authority

MS Office

Outlook

Adobe

Description du poste

Littler, Irvine, CA, seeks an Attorney Practice Coordinator to support multiple attorneys with high-level tasks, including calendar, filing, and document management. The role requires deep knowledge of court rules, e-filing, and effective communication to keep cases on track.

The position is hybrid, with 2–3 days in-office per week. A minimum of five years as a litigation secretary and strong MS Office skills are essential. Benefits are competitive for full-time staff.