Senior Litigation Secretary — Expert E-Filing & Docs

The Phoenix Group; Irvine (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

The Phoenix Group Advisors in Irvine, CA seeks a Legal Secretary to provide essential administrative and secretarial support to a team of litigation attorneys. You will draft, format, and manage court filings, calendars, and client billing, ensuring accuracy and compliance with court rules.

Ideal candidates bring at least 4 years of litigation support experience, proficiency with iManage/NetDocs/FileSite, and superb organizational and communication skills.

Qualifications

• Minimum of 4 years recent experience supporting litigation attorneys in a law firm.
• Proven expertise with federal and California court procedures and e-filing.
• Strong proficiency with Microsoft Office Suite and document management systems.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Excellent interpersonal and communication skills.
• Adaptability to learn new legal software and workflows quickly.

Responsibilities

• Offer comprehensive administrative and legal secretarial support to a team of five attorneys.
• Draft, review, and format legal documents, correspondence, and pleadings.
• Manage e-filing in state, federal, and appellate courts, ensuring timely submission.
• Maintain attorney calendars with court dates, appointments, and deadlines.
• Coordinate travel, meetings, and client visits while overseeing billing processes.
• Organize case files and electronic document management systems (iManage, NetDocs, FileSite).
• Prioritize workload and handle multiple projects in a deadline-driven setting.
• Exercise professional judgment when handling confidential information.
• Collaborate with attorneys, clients, and court staff to facilitate workflow.

Skills

Administrative support

Secretarial skills

Time management

Communication

Multitasking

Tools

iManage

NetDocs

FileSite

Microsoft Office

Job description

The Phoenix Group Advisors in Irvine, CA seeks a Legal Secretary to provide essential administrative and secretarial support to a team of litigation attorneys. You will draft, format, and manage court filings, calendars, and client billing, ensuring accuracy and compliance with court rules.

Ideal candidates bring at least 4 years of litigation support experience, proficiency with iManage/NetDocs/FileSite, and superb organizational and communication skills.