Senior Litigation Administrative Specialist

The Phoenix Group; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The Phoenix Group Advisors seeks an experienced administrative and practice support professional to assist attorneys in litigation, manage calendars, court filings, document preparation, and client communications, ensuring smooth case workflows and confidential handling.

Responsibilities include billing support using Aderant/3E, travel coordination, coordination with court reporters, and helping drive firm-wide initiatives, with strong organizational and communication skills required.

Qualifications

• Bachelor’s degree in Business, Finance, Paralegal Studies, or related field.
• Minimum of 3 years supporting attorneys in litigation and trial settings.
• Proficiency with legal document management and billing software (Aderant, 3E).
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
• Experience coordinating court filings, depositions, and trial logistics.

Responsibilities

• Maintain attorney calendars, including court deadlines, depositions, meetings, and travel.
• Serve as primary contact for clients, managing communications with confidentiality.
• Create, review, and finalize complex legal documents and forms.
• Coordinate deposition logistics, trial prep, exhibits, and court filings.
• Assist with case document management and confidential records handling.
• Manage billing tasks: time entry, reimbursements, prebill reviews, invoicing, collections.
• Arrange travel, meetings (virtual and on-site), and client events.
• Support practice initiatives and cross-department projects to improve efficiency.
• Partner with legal teams on project coordination and data security protocols.
• Provide backup operational support and drive process improvements.

Skills

Organizational skills

Communication skills

Client relationship management

Adaptability to new technology

Education

Bachelor’s degree in Business/Finance/Paralegal Studies

Tools

Aderant

3E

Microsoft Office

Adobe Acrobat Pro

DocuSign

Outlook

Salesforce

Job description

The Phoenix Group Advisors seeks an experienced administrative and practice support professional to assist attorneys in litigation, manage calendars, court filings, document preparation, and client communications, ensuring smooth case workflows and confidential handling.

Responsibilities include billing support using Aderant/3E, travel coordination, coordination with court reporters, and helping drive firm-wide initiatives, with strong organizational and communication skills required.