Litigation Practice Coordinator: Streamlined Case & Trial

The Phoenix Group; Austin (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

The Phoenix Group is seeking an experienced litigation support administrator to provide comprehensive practice support to attorneys. You will manage calendars, prepare documents, coordinate depositions, and ensure smooth case workflows.

This role requires 3+ years in litigation support, proficiency with Aderant or 3E, strong organization and client communication skills, and the ability to handle billing, travel logistics, and cross‑department projects while maintaining confidentiality.

Qualifications

• Bachelor’s degree in Business, Finance, Paralegal Studies, or related field.
• Minimum of 3 years' experience supporting attorneys in a law firm or professional services environment, with a focus on litigation and trial support.
• Strong proficiency in legal document management, legal billing software (Aderant, 3E), and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated experience coordinating court filings, depositions, and trial logistics.
• Excellent organizational skills, attention to detail, and ability to prioritize competing deadlines.
• Effective communication and client relationship management skills, with diplomacy and professionalism in all interactions.
• Ability to adapt to new technology, learn quickly, and embrace project management and practice support tools.

Responsibilities

• Maintain and coordinate attorney calendars, including court deadlines, depositions, client meetings, and travel arrangements.
• Serve as a primary point of contact for internal and external clients, managing communications via phone, email, and in-person, while screening inquiries for confidentiality and priority.
• Create, review, and finalize complex legal documents, correspondence, and forms, ensuring accuracy and adherence to practice-specific standards.
• Coordinate litigation support activities including deposition logistics, trial preparation, exhibit organization, witness files, court filings, and liaising with court reporters and opposing counsel.
• Assist with case document management—review, organize, and produce materials while maintaining strict confidentiality and compliance with records management policies.
• Manage billing and financial tasks such as attorney time entry, expense reimbursements, prebill reviews, invoice generation, and collection efforts, utilizing billing software systems (e.g., Aderant, 3E).
• Organize and book travel arrangements, virtual and on-site meetings, and client events, including preparing agendas and supporting materials to ensure effective logistical execution.
• Support firm-wide practice initiatives, cross-departmental projects, and industry research activities, helping streamline workflow and improve operational efficiency.
• Partner with legal teams on project coordination, including responses to auditor requests, preparation of opinion letters, and client data security protocols.
• Provide backup operational support across teams and actively participate in process improvement initiatives, advocating best practices in document workflow, billing, and electronic filings.

Skills

Calendar management

Client communication

Document management

Billing software

Microsoft Office

Court filings

Trial logistics

Organizational skills

Project management tools

Tech adaptability

Education

Bachelor’s degree in Business, Finance, Paralegal Studies, or related field

Tools

Aderant

3E

Outlook

Adobe Acrobat Pro

DocuSign

Salesforce

Job description

The Phoenix Group is seeking an experienced litigation support administrator to provide comprehensive practice support to attorneys. You will manage calendars, prepare documents, coordinate depositions, and ensure smooth case workflows.

This role requires 3+ years in litigation support, proficiency with Aderant or 3E, strong organization and client communication skills, and the ability to handle billing, travel logistics, and cross‑department projects while maintaining confidentiality.