Litigation Operations & Coordination Specialist

The Phoenix Group; Seattle (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Phoenix Group is seeking an experienced legal practice administrator in Seattle to provide comprehensive administrative and practice support to litigators. You will manage attorney calendars, draft and finalize complex legal documents, and coordinate deposition and trial logistics.

The role requires 3+ years supporting attorneys in a law firm or professional services setting, strong billing system knowledge (Aderant/3E), and excellent client relations.

Qualifications

• Bachelor’s degree or equivalent; minimum 3 years supporting litigation teams.
• Strong document management and familiarity with billing/ WIP processes.
• Proven calendar management for attorneys and travel coordination.
• Excellent written and verbal communication; professional client relations.

Responsibilities

• Maintain and coordinate attorney calendars, court deadlines, depositions, client meetings, and travel.
• Serve as primary contact for internal and external clients; screen inquiries for confidentiality and priority.
• Create, review, and finalize complex legal documents, correspondence, and forms with accuracy.
• Coordinate litigation support activities: deposition logistics, trial prep, exhibit organization, court filings.
• Assist with case document management: review, organize, produce materials, ensure confidentiality.
• Manage billing and financial tasks: time entry, reimbursements, prebill reviews, invoicing, collections.
• Organize and book travel, meetings, and client events; prepare agendas and materials for execution.
• Support firm-wide practice initiatives and cross-department projects to streamline workflow.
• Partner with legal teams on project coordination and responses to auditor requests; ensure data security.
• Provide backup operational support across teams and advocate best practices in document workflow and filings.

Skills

Calendar management

Client communications

Legal document management

Billing software

Microsoft Office

Education

Bachelor's degree or equivalent in related field

Tools

Aderant

3E

Adobe Acrobat Pro

DocuSign

Outlook

Job description

The Phoenix Group is seeking an experienced legal practice administrator in Seattle to provide comprehensive administrative and practice support to litigators. You will manage attorney calendars, draft and finalize complex legal documents, and coordinate deposition and trial logistics.

The role requires 3+ years supporting attorneys in a law firm or professional services setting, strong billing system knowledge (Aderant/3E), and excellent client relations.