Senior Litigation Administrative Assistant

Beacon Hill; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Benefits package

Job summary

Beacon Hill is seeking a Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys in a fast-paced legal environment.

The role requires initiative, professionalism, and the ability to manage multiple priorities with strict confidentiality. Responsibilities span pleadings, discovery, document drafting, calendar management, and billing coordination within a collaborative team.

Qualifications

• Bachelor's degree preferred.
• Minimum of 5 years of legal administrative or executive assistant experience within a litigation practice.
• Strong understanding of litigation procedures, court rules, calendaring requirements, and electronic court filing systems.

Responsibilities

• Provide high-level administrative and legal support to attorneys across practice groups.
• Assist attorneys throughout all phases of litigation, including pleadings, discovery, motion practice, trial preparation, and post-trial activities.
• Draft, revise, proofread, and format legal documents, correspondence, agreements, motions, subpoenas, deposition notices, affidavits, discovery requests and responses, and other related materials.
• Prepare and file court documents electronically in federal, state, and local courts.
• Coordinate and support pre-trial and trial preparation, including exhibits and deposition logistics.
• Maintain and organize physical and electronic case files.
• Monitor court deadlines and docket activity to ensure timely filings and case management.
• Manage attorney calendars, schedule meetings and travel arrangements.
• Handle high-volume communications with clients, courts, and internal stakeholders.
• Collaborate with legal support team to ensure workflow coverage and efficiency.
• Assist with general administrative functions and time/billing related activities.
• Coordinate with finance regarding billing and client matters.

Skills

Litigation support

Executive-level organization

Time management

Communication skills

Discretion and confidentiality

Microsoft Office suite

Education

Bachelor's degree preferred

Tools

Electronic court filing systems

Job description

Beacon Hill is seeking a Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys in a fast-paced legal environment.

The role requires initiative, professionalism, and the ability to manage multiple priorities with strict confidentiality. Responsibilities span pleadings, discovery, document drafting, calendar management, and billing coordination within a collaborative team.