Litigation Administrative Specialist — Fast-Paced Firm

Beacon Hill; Orlando (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Beacon Hill is seeking a Litigation Administrative Assistant to join its Orlando office. The role supports a team of attorneys, manages calendars, coordinates travel, and handles e-filing and the preparation of pleadings.

Ideal candidates have at least five years of state and federal litigation experience, strong writing and communication skills, and proficiency with Microsoft Office, document management, docketing, and time-entry/billing systems.

Qualifications

• Five years of recent State and Federal litigation experience in a law firm environment.
• Proactive, self-starting professional with ownership of work and collaboration with attorneys and staff.
• Strong writing and communication skills; interacts with clients, colleagues, and attorneys.

Responsibilities

• Maintain attorney calendars, arrange travel, and process monthly expense reports.
• Prepare, revise, and finalise correspondence, pleadings, and other legal documents; perform e-filing across courts.
• Schedule depositions, mediations, and client meetings; communicate with clients as necessary.
• Run conflict checks, open new client/matter engagements, maintain electronic files, and assist with billing and time entry.
• Assist with billing, client invoices, and other clerical assignments.

Skills

Strong writing

Communication skills

Tools

Microsoft Office Suite

Document management systems

Docketing systems

Billing/time entry programs

Job description

Beacon Hill is seeking a Litigation Administrative Assistant to join its Orlando office. The role supports a team of attorneys, manages calendars, coordinates travel, and handles e-filing and the preparation of pleadings.

Ideal candidates have at least five years of state and federal litigation experience, strong writing and communication skills, and proficiency with Microsoft Office, document management, docketing, and time-entry/billing systems.