Legal Secretary

Friedman Williams; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Friedman Williams is seeking an experienced Legal Secretary in New York, NY. The successful candidate will support four attorneys in various employment law matters, engaging in document management such as drafting and revising legal documents, e-filing, and providing administrative support.

The role requires excellent communication skills, proficiency in Office Suite, and at least 8 years of experience in litigation. A strong attention to detail is essential, alongside the ability to meet deadlines in a fast-paced environment.

Qualifications

• At least 3 years of experience in a legal administrative assistant role supporting litigation attorneys.
• Familiarity with state and federal rules and procedures.
• Experience with electronic court filings.

Responsibilities

• Draft and revise correspondence, pleadings, and other documents.
• Maintain calendars and manage travel arrangements.
• Provide support for attorneys in employment law matters.

Skills

Legal terminology understanding

Trial preparation

Proficient with Office Suite

Strong verbal and written communication

Excellent proofreading skills

Ability to meet deadlines

Interpersonal skills

Education

High School diploma or equivalent

4-year college degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Law firm software

Job description

Legal Secretary New York NY

Job ID: 21327

The focus of the legal administrative assistant support functions include but are not limited to: drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail.

Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.

The successful candidate is a very organized, detail-oriented team player possessing at least 8 years recent litigation secretary experience (including electronic filing).

Essential Functions

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four+ attorneys in employment law matters and backup support as needed.
• Interact with internal departments, outside agencies, vendors and clients.
• Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Various office and client filing.
• Other office administrative functions as needed.

Qualifications/Skills Required

• At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
• Experienced with trial preparation and briefs.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.

Educational Requirements

• High School diploma or equivalent required.
• 4-year college degree preferred.

Please send resume to Stephanie Small at [e-mail].