Senior Legal Secretary – Litigation & Administrative Expert

Liebert Cassidy Whitmore; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Liebert Cassidy Whitmore in San Diego is seeking an experienced Legal Secretary to provide administrative and secretarial support to attorneys handling both litigation and nonlitigation matters.

The ideal candidate is detail oriented, proactive, and experienced with litigation procedures, calendar management, and preparation of complex legal documents, including filings, motions, and discovery, ensuring accuracy and compliance with court rules.

Qualifications

• Minimum 5 years as legal secretary supporting civil litigation.
• Strong knowledge of CA and federal court rules, calendaring, and filing.
• Advanced MS Office and document formatting.
• Experience with e-filing platforms such as PACER and OneLegal.

Responsibilities

• Provide admin and secretarial support to attorneys across litigation and nonlitigation matters.
• Prepare, format, edit, and proofread legal documents with court rule compliance.
• Support investigations, scheduling interviews, and report preparation.
• Manage attorney calendars, hearings, and travel arrangements.
• Coordinate with court reporters and hearing logistics.
• File and serve documents in federal and state courts, including e-filing.
• Draft Tables of Authorities and Tables of Contents per Bluebook and CA Style Manual.
• Maintain case files in the firm’s document management system.
• Coordinate new matter intake and conflict checks.
• Communicate with clients, courts, and opposing counsel professionally.

Skills

Litigation support

Civil litigation

Cal. Rules knowledge

Microsoft Word expert

Calendar management

Document management

E-filing (PACER)

Communication skills

Discretion/confidentiality

Tools

PACER

OneLegal

Document management system

Microsoft Word

Job description

Liebert Cassidy Whitmore in San Diego is seeking an experienced Legal Secretary to provide administrative and secretarial support to attorneys handling both litigation and nonlitigation matters.

The ideal candidate is detail oriented, proactive, and experienced with litigation procedures, calendar management, and preparation of complex legal documents, including filings, motions, and discovery, ensuring accuracy and compliance with court rules.