Litigation Admin Assistant — Detail‑Oriented Legal Support

Swlaw; San Diego (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Snell & Wilmer in San Diego seeks a Litigation Legal Administrative Assistant to support attorneys in the Litigation Practice Group. The role emphasizes high-level administrative coordination, calendar management, and document preparation in a demanding litigation environment.

Ideal candidates will have California court procedures knowledge, strong proofreading skills, and proficiency with Microsoft Office and document management systems.

Qualifications

• Minimum 3 years of experience as a legal administrative assistant or in a litigation administrative role.
• Strong familiarity with California court procedures, including state, federal, and appellate levels, and e-filing.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent proofreading and editing skills with attention to detail in written communications.
• Proficiency with Microsoft Office (Excel, Word, OneNote, Outlook) and document management systems.
• Ability to work independently and as part of a team, with reliability and multi-tasking capability.
• Excellent interpersonal skills to interact with staff and clients.
• Strong organizational and time-management abilities.
• High discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage and maintain attorneys’ schedules, including meetings, appointments, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Assist attorneys with case preparation and organizing case files, evidence, and exhibits.
• Manage calendars and schedule meetings, depositions, and court appearances.
• Coordinate interviews, depositions, and other case-related activities with clients, witnesses, and experts.
• Draft, proofread, and finalize legal documents such as pleadings, motions, and discovery requests.
• File legal documents with courts and administrative agencies, ensuring procedural compliance.
• Maintain and accessibly store case files and related documentation.
• Serve as liaison between clients, attorneys, and other parties in litigation.
• Handle incoming/outgoing correspondence, phone calls, and emails.
• Prepare and distribute correspondence, memoranda, and reports.
• Monitor deadlines and ensure compliance with court rules and procedures.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Discretion and confidentiality

Independent and team work

Tools

Microsoft Office Suite

Document management systems

Job description

Snell & Wilmer in San Diego seeks a Litigation Legal Administrative Assistant to support attorneys in the Litigation Practice Group. The role emphasizes high-level administrative coordination, calendar management, and document preparation in a demanding litigation environment.

Ideal candidates will have California court procedures knowledge, strong proofreading skills, and proficiency with Microsoft Office and document management systems.