Senior Legal Secretary, Child Support Enforcement

DHRM; Richmond (VA); On-site; USD 59,000 - 60,000; Full time

Job summary

Office of the Attorney General in Virginia is seeking a highly experienced Legal Secretary IV to provide senior-level administrative support to attorneys in the Child Support Enforcement Section. The role requires handling confidential information, calendar management, and complex legal matters with discretion.

The incumbent will prepare and review legal documents, coordinate meetings, manage travel, and assist with budgets and reports.

Qualifications

• Minimum 10+ years of experience as a legal secretary or executive assistant in a legal environment.
• Supervisory experience is a plus.
• In-depth knowledge of legal terminology, procedures, and documentation.
• Excellent organizational and multitasking skills.
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency in using office software and legal research tools.

Responsibilities

• Provides specialized high-level administrative support to the Child Support Enforcement Section.
• Contributes to the development and improvement of section/unit procedures.
• Manages complex calendars, appointments, and travel arrangements for attorneys and/or executives.
• Prepares and reviews legal documents and correspondence with utmost attention to detail.
• Coordinates and facilitates meetings and conferences, including preparation of agendas, meeting materials, and minutes.
• Assists in the preparation and review of financial documents, budgets, and reports.
• Organizes and maintains files and systems, ensuring accuracy and accessibility.
• Serves as a point of contact for internal and external stakeholders, handling inquiries and requests.
• Collaborates with legal teams and provides assistance in preparing presentations and reports.
• Prepares expense reports, tracks invoices, and handles billing matters.
• Handles confidential information with the utmost discretion and maintains strict confidentiality protocols.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Discretion/confidentiality

Problem-solving

Office software

Legal research tools

Education

Bachelor's degree or equivalent

Tools

MS Office

Legal research tools

Job description

Office of the Attorney General in Virginia is seeking a highly experienced Legal Secretary IV to provide senior-level administrative support to attorneys in the Child Support Enforcement Section. The role requires handling confidential information, calendar management, and complex legal matters with discretion.

The incumbent will prepare and review legal documents, coordinate meetings, manage travel, and assist with budgets and reports.