Legal Secretary, Child Support Enforcement

Commonwealth of VA Careers; Richmond (VA); On-site; USD 59,000 - 60,000; Full time

Job summary

Commonwealth of VA Careers is seeking a Legal Secretary IV for the Child Support Enforcement section. You will provide high-level administrative support to attorneys, manage complex calendars, and handle sensitive material with discretion.

Responsibilities include preparing legal documents, coordinating meetings, assisting with financials, and maintaining organized records. This role demands confidentiality, strong organization, and the ability to work in a fast-paced legal environment.

Qualifications

• At least 10 years of experience as a legal secretary or executive assistant.
• Knowledge of legal terminology, procedures, and documentation.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency with office software and legal research tools.
• Ability to work in a fast-paced environment and meet deadlines.
• Discretion with confidential information.
• Strong problem-solving and anticipatory skills.

Responsibilities

• Provides high-level administrative support to attorneys in the Child Support Enforcement Section.
• Contributes to the development and improvement of section/unit procedures.
• Manages calendars, appointments, and travel arrangements for attorneys/executives.
• Prepares and reviews legal documents and correspondence with accuracy.
• Coordinates meetings, prepares agendas, materials, and minutes.
• Assists in preparing financial documents, budgets, and reports.
• Organizes and maintains files and systems for accuracy and accessibility.
• Serves as a point of contact for internal and external stakeholders.
• Collaborates with legal teams and assists in preparing presentations and reports.
• Prepares expense reports, tracks invoices, and handles billing matters.
• Maintains confidentiality of sensitive information.

Skills

Legal terminology

Executive support

Organizational skills

Attention to detail

Communication skills

Office software

Legal research tools

Education

Bachelor’s degree or equivalent

Tools

None

Job description

Title: Legal Secretary, Child Support Enforcement

State Role Title:Legal Secretary

Hiring Range: $58,825-$60,000

Pay Band: UG

Agency: Attorney General & Dept of Law

Location:Office of the Attorney General

Agency Website:https://www.oag.state.va.us/

Recruitment Type: General Public - G

Job Duties

General Summary: The most senior and experienced Legal Secretary IV provides high-level administrative support to attorneys in the Child Support Enforcement Section. This position involves specialized administrative expertise, leadership, and management of administrative functions. This position manages sensitive and confidential information, coordinates executive calendars, and assists with complex legal matters. The executive legal secretary serves as a trusted liaison between executives, legal teams, and internal/external stakeholders.

Essential Duties

• Provides specialized high-level administrative support to the Child Support Enforcement Section.
• Contributes to the development and improvement of section/unit procedures.
• Manages complex calendars, appointments, and travel arrangements for attorneys and/or executives.
• Prepares and reviews legal documents and correspondence with utmost attention to detail.
• Coordinates and facilitates meetings and conferences, including preparation of agendas, meeting materials, and minutes.
• Assists in the preparation and review of financial documents, budgets, and reports.
• Organizes and maintains files and systems, ensuring accuracy and accessibility.
• Serves as a point of contact for internal and external stakeholders, handling inquiries and requests.
• Collaborates with legal teams and provides assistance in preparing presentations and reports.
• Prepares expense reports, tracks invoices, and handles billing matters.
• Handles confidential information with the utmost discretion and maintains strict confidentiality protocols.

Minimum Qualifications

• A minimum of 10+ years of experience as a legal secretary or executive assistant in a legal environment. Supervisory experience is a plus.
• In-depth knowledge of legal terminology, procedures, and documentation.
• Excellent organizational and multitasking skills.
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency in using office software and legal research tools.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Discretion and ability to handle sensitive information with confidentiality.
• Strong problem-solving skills and ability to anticipate needs.

Additional Considerations

• Any combination of education and experience equivalent to a Bachelor's degree.
• Any combination of education and experience equivalent to a Bachelor's degree.

Contact Information

Name: OAG Recruitment

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.