Legal Secretary, Child Support Enforcement

Virginia Office of the Attorney General; Richmond (VA); On-site; USD 59,000 - 60,000; Full time

Job summary

The Virginia Office of the Attorney General is seeking a Legal Secretary IV for the Child Support Enforcement Section in the Office of the Attorney General. This senior administrative role supports attorneys with high-level tasks and confidential matters.

You will manage executive calendars, arrange travel, prepare legal documents, and coordinate meetings. The position requires extensive experience, impeccable organization, and discretion to handle sensitive information.

Qualifications

• 10+ years as a legal secretary or executive assistant in a legal setting.
• In-depth knowledge of legal terminology, procedures, and documentation.
• Strong organizational, multitasking, and detail‑oriented abilities.

Responsibilities

• Provide high‑level administrative support to attorneys in the Child Support Enforcement Section.
• Manage complex calendars, travel, and meetings for attorneys and executives.
• Prepare and review legal documents and correspondence with accuracy.
• Coordinate meetings, prepare agendas, minutes, and materials.
• Assist with financial documents, budgets, and expense reporting.

Skills

Legal terminology

Organizational skills

Attention to detail

Communication skills

Multitasking

Interpersonal skills

Discretion

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Westlaw

Lexis

Job description

Title: Legal Secretary, Child Support Enforcement

State Role Title: Legal Secretary

Hiring Range: $58,825-$60,000

Pay Band: UG

Agency: Attorney General & Dept of Law

Location: Office of the Attorney General

Agency Website: https://www.oag.state.va.us/

Recruitment Type: General Public - G

Job Duties

General Summary: The most senior and experienced Legal Secretary IV provides high-level administrative support to attorneys in the Child Support Enforcement Section. This position involves specialized administrative expertise, leadership, and management of administrative functions. This position manages sensitive and confidential information, coordinates executive calendars, and assists with complex legal matters. The executive legal secretary serves as a trusted liaison between executives, legal teams, and internal/external stakeholders.

• Provides specialized high-level administrative support to the Child Support Enforcement Section.
• Contributes to the development and improvement of section/unit procedures.
• Manages complex calendars, appointments, and travel arrangements for attorneys and/or executives.
• Prepares and reviews legal documents and correspondence with utmost attention to detail.
• Coordinates and facilitates meetings and conferences, including preparation of agendas, meeting materials, and minutes.
• Assists in the preparation and review of financial documents, budgets, and reports.
• Organizes and maintains files and systems, ensuring accuracy and accessibility.
• Serves as a point of contact for internal and external stakeholders, handling inquiries and requests.
• Collaborates with legal teams and provides assistance in preparing presentations and reports.
• Prepares expense reports, tracks invoices, and handles billing matters.
• Handles confidential information with the utmost discretion and maintains strict confidentiality protocols.

Minimum Qualifications

• A minimum of 10+ years of experience as a legal secretary or executive assistant in a legal environment. Supervisory experience is a plus.
• In-depth knowledge of legal terminology, procedures, and documentation.
• Excellent organizational and multitasking skills.
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency in using office software and legal research tools.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Discretion and ability to handle sensitive information with confidentiality.
• Strong problem-solving skills and ability to anticipate needs.

Additional Considerations

• Any combination of education and experience equivalent to a Bachelor's degree.
• Any combination of education and experience equivalent to a Bachelor's degree.

Inclusion Statement

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.