Legal Secretary

County of Roanoke Virginia; Roanoke (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

County of Roanoke Virginia seeks an Administrative Support Specialist to assist prosecutors in the Commonwealth’s Attorney’s Office. The role involves document management, calendar control, and usage of case management and law enforcement databases.

You will interact with departments, agencies and the public, maintaining strict confidentiality in all duties. Requirements include a high school diploma with related coursework.

Qualifications

• Education equivalent to graduation from high school with college courses in office administration or law.
• Experience with administrative tasks in an office setting required.
• Preferred: experience as a legal assistant or paralegal.

Responsibilities

• Document management: drafting, typing, editing, proofreading and formatting legal documents; organize and maintain case files.
• Scheduling and calendar management: manage attorney calendars, schedule appointments and court hearings.
• Utilize multiple databases including case management, criminal records and law enforcement reports.
• Communicate professionally with other departments, agencies and the public, including answering phones.
• Maintain confidentiality of sensitive information.

Skills

Organizational skills

Time management

Communication skills

MS Office

Confidentiality

Education

High school diploma or GED

College courses in office administration or related field

Tools

Case management systems

Criminal records database

Database usage

Job description

Provide administrative support to prosecutors in the Commonwealth’s Attorney’s Office. This includes document management, scheduling and calendar management, maintenance and/or utilization of multiple computer databases, communicate with other departments, agencies and the public and other general administrative duties.

Hours Required for this position: 40

• Document management: drafting, typing, editing, proofreading and formatting legal documents; organizing and maintaining case files
• Scheduling and calendar management: managing attorney calendars, scheduling appointments and court hearings
• Utilize multiple databases including case management, criminal records and law enforcement reports
• Communicate professionally with other departments, agencies and the public, including answering phones.
• Maintain confidentiality of sensitive information

Education:

Required: Education equivalent to graduation from high school supplemented by college level courses in office administration, law or related field.

Experience:

Required: Experience with administrative tasks in an office environment.

Preferred: Experience as a legal assistant or paralegal.

Certifications/Licenses:

None required.

Knowledge, Skills and Abilities:

Strong organizational and time management skills. Detailed knowledge of Virginia criminal law and procedure. Excellent communication skills. Strong work ethic. Ability to establish and maintain effective working relationships with other employees and the general public. Ability to effectively utilize Microsoft Office, computer case management systems and other databases.

Supervisory Responsibilities:

None

Additional Requirements:

Subject to a complete criminal history background search with acceptable results. Must be able to perform the job as described in the Physical and Environmental Demands section of this job description.