Receptionist

AppleOne Employment Services; Burlington (MA); On-site; USD 42,000 - 45,000; Full time

Job summary

AppleOne Employment Services seeks a Receptionist/Office Coordinator to be the first point of contact and ensure smooth front desk operations in Burlington, MA. The role coordinates day-to-day administrative tasks, maintains supplies, and supports onboarding and events onsite.

The ideal candidate is highly organized, service-oriented, and enjoys helping people and operations, with strong communication skills and the ability to multitask in a busy environment.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 1+ years of receptionist, administrative, office coordination, or customer service experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Customer-focused with exceptional interpersonal skills.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office Suite and standard office technology.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Monitor and distribute incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies and place orders to ensure adequate inventory.
• Assist with employee onboarding by preparing workspaces, badges, and office supplies.
• Support company meetings, events, and employee engagement activities.
• Ensure common areas remain organized, clean, and welcoming.
• Identify opportunities to improve office processes and administrative efficiency.
• Perform other administrative duties and special projects as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Customer focus

Multitasking

Confidentiality

Education

High school diploma

Associate or Bachelor degree preferred

Tools

Microsoft Office

Job description

What You’ll Do:

The Receptionist / Office Coordinator is the first point of contact for visitors, clients, and employees, creating a welcoming and professional office environment. This role is responsible for managing front desk operations while coordinating day-to-day administrative and office functions to ensure the workplace runs efficiently. The ideal candidate is highly organized, service-oriented, and enjoys supporting both people and operations.

Job Details:

• Job Title : Receptionist
• Work Location : Burlington, MA 08103 (Onsite)
• Duration : 06 months contract
• Pay Rate: $21/hr

Responsibilities:

• Greet and assist visitors in a friendly and professional manner.
• Monitor and distribute incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies and place orders to ensure adequate inventory.
• Assist with employee onboarding by preparing workspaces, badges, and office supplies.
• Support company meetings, events, and employee engagement activities.
• Ensure common areas remain organized, clean, and welcoming.
• Identify opportunities to improve office processes and administrative efficiency.
• Perform other administrative duties and special projects as assigned.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 1+ years of receptionist, administrative, office coordination, or customer service experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Customer-focused with exceptional interpersonal skills.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office Suite and standard office technology.
• Ability to maintain confidentiality and exercise sound judgment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.