Litigation Legal Assistant - Chicago, IL

Beacon Hill; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Job summary

Beacon Hill Staffing Group is seeking an experienced Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys in a fast-paced law firm environment. This role requires exceptional organizational skills, confidentiality, and the ability to manage multiple priorities while collaborating with clients and colleagues across the organization.

The ideal candidate will have 3+ years of litigation-support experience, strong Microsoft Office proficiency, and a

Qualifications

• At least 3 years of legal admin or executive assistant experience in litigation.
• Strong understanding of litigation procedures, court rules, calendaring and electronic filing systems.
• Experience supporting multiple attorneys in a fast-paced law firm or professional services environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to learn new software and legal tech quickly.
• Excellent written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• Ability to manage competing priorities and deadlines.
• Strong organizational skills with attention to detail and accuracy.
• Proactive, client-service oriented mindset and problem-solving.
• Ability to work independently and in a team.
• Flexibility to work additional hours when needed.

Responsibilities

• Provide high-level administrative and legal support to attorneys across practice groups.
• Assist attorneys through all phases of litigation, including pleadings, discovery, motions, trial prep and post-trial activities.
• Draft, revise, proofread, and format legal documents and correspondence.
• Prepare and file court documents electronically in federal, state, and local courts.
• Coordinate pre-trial and trial prep, organize exhibits and witness materials.
• Maintain and update physical and electronic case files.
• Monitor court deadlines, docket activity, and litigation calendars.
• Manage attorney calendars, schedule meetings, and coordinate travel.
• Handle high-volume communications with clients, courts, opposing counsel, and colleagues.
• Collaborate with legal support teammates for coverage and workflow.
• Assist with general administrative tasks, including document management, filing, copying and scanning.
• Prepare expense reports, reimbursements, time entry and billing support.
• Coordinate with finance on billing and client matters.
• Prepare presentation materials, reports and client communications.
• Maintain discretion with confidential information.
• Support special projects and additional responsibilities as assigned.

Skills

Legal admin skills

Organization

Communication

Learning agility

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Position Summary

A highly regarded law firm is seeking an experienced Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys within a fast-paced legal environment. This individual will serve as a key member of the legal support team, demonstrating exceptional organizational skills, sound judgment, professionalism, and the ability to manage multiple priorities while maintaining strict confidentiality.

The ideal candidate thrives in a deadline-driven setting, takes initiative with minimal supervision, and collaborates effectively with attorneys, clients, and colleagues across the organization.

Key Responsibilities

• Provide high-level administrative and legal support to attorneys and legal professionals across various practice groups.
• Assist attorneys throughout all phases of litigation, including pleadings, discovery, motion practice, trial preparation, and post-trial activities.
• Draft, revise, proofread, and format legal documents, correspondence, agreements, motions, subpoenas, deposition notices, affidavits, discovery requests and responses, and other related materials.
• Prepare and file court documents electronically in federal, state, and local courts.
• Coordinate and support pre-trial and trial preparation, including organizing exhibits, preparing witness materials, and assisting with deposition logistics.
• Maintain, organize, and update physical and electronic case files.
• Monitor court deadlines, docket activity, and litigation calendars to ensure timely filings and case management.
• Manage attorney calendars, schedule meetings and conference calls, and coordinate travel arrangements and itineraries.
• Handle high-volume communications, including phone calls, emails, and message distribution.
• Serve as a professional point of contact for clients, courts, opposing counsel, and internal stakeholders.
• Collaborate with legal support team members to ensure seamless coverage and workflow management.
• Assist with general administrative functions, including document management, filing, copying, scanning, and other office support tasks.
• Prepare expense reports, process reimbursements, and assist with time entry and billing-related activities.
• Coordinate with finance and administrative teams regarding billing, client matters, and reporting requirements.
• Prepare presentation materials, reports, client communications, and other business documents.
• Maintain the highest level of discretion when handling confidential and sensitive information.
• Support special projects and additional responsibilities as assigned.

Qualifications

• Bachelor's degree preferred.
• Minimum of 3 years of legal administrative or executive assistant experience within a litigation practice.
• Strong understanding of litigation procedures, court rules, calendaring requirements, and electronic court filing systems.
• Experience supporting multiple attorneys in a fast-paced law firm or professional services environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong technical aptitude and ability to quickly learn new software applications and legal technology platforms.
• Exceptional organizational skills with a keen attention to detail and accuracy.
• Ability to manage competing priorities and adapt to changing deadlines.
• Excellent written and verbal communication skills.
• Proven ability to exercise discretion and maintain confidentiality.
• Strong problem-solving skills and a proactive, client-service-oriented mindset.
• Ability to work effectively both independently and as part of a collaborative team.
• Flexibility to work additional hours when business needs require.

Desired Attributes

• Professional demeanor and strong interpersonal skills.
• Self-motivated with excellent follow-through and accountability.
• Ability to remain calm and effective under pressure.
• Commitment to delivering outstanding service to attorneys, clients, and colleagues.
• Strong sense of ownership, initiative, and reliability.

This opportunity offers the chance to support a dynamic legal team while contributing to a collaborative and professional workplace dedicated to excellence in client service.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.