Legal Practice Support Specialist

Jenner & Block; Illinois; On-site; USD 65,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Paid time off

Job summary

Jenner & Block LLP in Chicago seeks a Legal Practice Assistant to support several lawyers with a variety of administrative duties. This non-exempt role runs 8:30am to 5:00pm (CT), Monday through Friday, with additional hours as needed.

You will handle time entry, billing coordination, travel and meeting logistics, document preparation, file management, and client correspondence, while maintaining confidentiality and delivering high-quality service.

Qualifications

• Proficient in Windows 11 and Microsoft Office.
• Flexibility to adjust hours and work overtime as needed.
• LTC4 or MOS certification preferred.
• College degree preferred or equivalent work experience.
• Demonstrated initiative and ability to work independently and in a team with a customer service focus.
• Ability to handle confidential information with discretion.

Responsibilities

• Input attorney time into WebTime and educate timekeepers on requirements.
• Collaborate with Billing on the billing cycle and content edits.
• Prepare attorney expense reimbursements and process vendor invoices.
• Sort mail, route tasks, and coordinate courier services as needed.
• Coordinate meeting setup, calls, Zoom, and in-person meetings.
• Maintain calendars and Outlook filing systems.
• Prepare legal documents and finalize briefs with proper formatting.
• Proofread memoranda and ensure consistent styles.

Skills

Windows 11

Microsoft Office

Outlook

Time management

Customer service

Communication skills

Education

College degree

Tools

WebTime

Job description

Jenner & Block LLP in Chicago seeks a Legal Practice Assistant to support several lawyers with a variety of administrative duties. This non-exempt role runs 8:30am to 5:00pm (CT), Monday through Friday, with additional hours as needed.

You will handle time entry, billing coordination, travel and meeting logistics, document preparation, file management, and client correspondence, while maintaining confidentiality and delivering high-quality service.