Senior Legal Operations Specialist

TTM Technologies, Inc.; St. Louis (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

TTM Technologies, Inc. is seeking a Senior Legal Assistant to deliver high-level administrative and operational support to the Legal Department.

You will handle confidential matters, manage calendars, travel, and communications, and assist with NDA processing and contract records. The role involves coordinating with executives, outside counsel, and vendors, maintaining document control, and supporting audits and compliance activities.

Qualifications

• 5+ years of experience as a legal assistant.
• Experience supporting senior executives or legal leadership.
• Experience in a legal department, law firm, or contract administration environment is strongly preferred.
• Certified notary public preferred.

Responsibilities

• Provide senior-level administrative support to the Legal Department.
• Manage complex calendars, schedule meetings, conference calls, and video conferences, and coordinate logistics for internal and external meetings.
• Arrange domestic and international travel and prepare travel and entertainment expense reports.
• Organize, prepare, and distribute presentations, agendas, reports, correspondence, and meeting materials.
• Attend meetings as needed, record minutes, and track follow-up items.
• Handle highly confidential, sensitive, and time-critical information with discretion.
• Coordinate and complete special projects and administrative assignments with minimal supervision.
• Maintain department files, records, and electronic document systems in an organized and accurate manner.
• Manage invoice and accrual processing, vendor coordination, and other departmental administrative operations.
• Order office supplies, manage incoming mail, and support office events and department functions as needed.
• Assist with preparation, routing, tracking, execution, and filing of non-disclosure agreements and similar standard legal documents.
• Maintain contract and legal document logs, signature status reports, and related records.
• Support basic legal and paralegal-type administrative work such as document compilation, redlining assistance, signature packet preparation, record retention, and matter file organization.
• Assist in gathering, reviewing, and assembling information for audits, litigation holds, compliance reviews, board matters, or other legal department requests.
• Interface professionally with executives, employees, outside counsel, customers, vendors, and other external parties.
• Provide notary services including legalization of documents.

Skills

MS Office

Communication

Organization

Independent work

Attention to detail

Confidentiality

Document management

Legal contracts

Notary knowledge

Professional demeanor

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Notary certification preferred

Tools

Document management systems

Job description

TTM Technologies, Inc. is seeking a Senior Legal Assistant to deliver high-level administrative and operational support to the Legal Department.

You will handle confidential matters, manage calendars, travel, and communications, and assist with NDA processing and contract records. The role involves coordinating with executives, outside counsel, and vendors, maintaining document control, and supporting audits and compliance activities.